The role of the Procurement Assistant is to support the Procurement Specialist to procure goods and services in compliance with MSH procurements policies and procedures. S/he receives the appropriate documentation from MSH Projects and Operations, collects proforma invoices on approved purchase requisitions, assists in the preparation of offer analysis and makes recommendations. Once the purchase order has been completed, the procurement Assistant will follow up to assure delivery. She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner.

1 Receives approved Purchase Requisitions (PR) for procurement of goods and services
2 Tracks all PRs, for both local purchases and those requested through Medford
3 Conducts Market Research to determine price reasonableness
4 Responsible for collection of proforma invoices and presents to the supervisor for further processing or approval;
5 Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;
6 Assists with the preparation of the Annual Procurement Plan
7 Assist in conducting vendor sourcing and documentation of vendor documents
8 Ensures that purchases are made in the best interests of the donor and MSH;
9 Assures delivery and pickup of PO for collection of goods;
10 Prepares weekly procurement status report and submits to the supervisor;
11 Regularly updates the supervisor of all partial and full delivery of procured goods;
12 Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
13 Prepares quarterly or semi-annual reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
14 Ensures that goods and services are received conform to the required quality as specified in the PO.
15 Also performs other duties as requested by the immediate supervisor.
16 Informs supervisor immediately if asked to compromise integrity by any vendor or other.

• College degree in procurement or related field.
• Three (3) years experience in procurement with demonstrated interest in building a career in procurement.
• Ability to work under pressure
• Planning and scheduling skills;
• Experience in a USG or donor funded project or NGO preferred.
• Excellent interpersonal skills; demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality.
• French and English fluency including business terminology required.
• Demonstrated intermediate computer skills in Microsoft Office Suite applications

Please note this is a local position paid in local currency according to MSH-Haiti Salary Scale.
No allowances will be permitted under this position