Introduction
Fonctions
Summary:
Under the direct supervision of the Training and Q/A Capacity Building, the Q/A Assistant will be based at SCMS office in Port -au- Prince. He will work closely with the warehouse and shipping team. He/ she will monitor all activities of importation, reception, storage, stock management during transportation and distribution, for the fulfillment of quality standards predetermined by the Training and QA specialist and approved by the PMO. He/ she will implement the corrective and preventive actions (CAPA) and report any deviation to the Training and QA specialist for preventive and corrective decision-making.
The Quality Assurance Assistant have the responsibility to manage the environment of the established Q/A system (5 M, maintaining application and compliance to procedures , processes to ensure that SCMS products retain their quality and integrity.
Main responsibilities
1. Contribute to the implementation, maintenance and effectiveness of the Q/A system
2. Monitor the drugs are acquired, held, supplied or exported in compliance with the quality requirements and pre-established best practices;
3. Verify the implementation of specific quality assurance procedures for each warehouse activity;
4. Participate, with the support of quality assurance specialist, in the qualitative evaluation of premises, storage space, equipment (including software) and adequate equipment ;
5. Report to QA specialist all incidents related to deviations from established procedures for documentation an eventual inquiry, if necessary;
6. Ensure that corrective and preventive actions (commonly referred to CAPA) are taken to timely rectify and/or prevent gaps in accordance to the principles of quality risk management;
7. Monitor and review contractors’ performance, identify and implement on a regular basis all required improvements.
8. Measure the level of objective achievement of the quality system and report performance to the QA specialist.
9. Evaluate, with the support of the Q/A Specialist performance indicators used to monitor the effectiveness of processes within the quality system , such as complaints , deviations from corrective and preventive actions (CAPA ) process changes , comments on the outsourced activities; process of auto evaluation, including risk assessments and audits.
10. Develop innovative initiatives that improve the Q/A system;
11. Collect, compile and transmit data from the for the supply chain Q/A system to the Q/A Specialist;
12. Draft and secure formal approval for QA procedures, as required.
13. Determine, or make recommendations, regarding the status of incoming commodities as being available for distribution, or otherwise.
14. Actively collaborate with the waste manager and team on quality-related issues
15. Make- traceable - inputs on quality decisions, relating to availability status, on the WMS
16. Promote and ensure compliance with SCMS project and statutory QA national standards
17. Liaise with Haiti government personnel as required pursuant of quality-related issues.
18. Perform any other tasks related to Q/A required by the supervisor.
Qualifications Requises
• Pharmacist Degree or pharmacy technician equivalent.
• At least 3 years of experience in the area of quality assurance, logistics management of pharmaceuticals and lab commodities in Haiti or abroad.
• Past experience working in NGOs is a plus.
• Good research and document production skills
• Experience in managing distribution center is an asset
• Demonstrated organizational skills
• Willingness to work at flexible hours and schedule
• Good knowledge of common office software (Windows Office).
• Ability to speak Creole and French. Must have good knowledge of English.
• No international benefits
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