International Organisation working in the justice sector seeks an administrative assistant

Duties and responsibilities

The Program Administrative Assistant will be responsible for providing administrative support in the day to day program implementation and management. He/She will provide comprehensive secretarial and administrative support to program staff, including drafting correspondence, translation of reports, taking of minutes, arranging government clearances, making travel arrangements and other logistical support. The Administrative Assistant will carry out his/her functions under the direct supervision of the Country Director, including, but not limited to:
• Assist the Field Financial Manager (FFM) with financial reports; communicate with HQ regarding financial and procurement procedures.
• Be responsible for day-to-day program correspondence, information sharing and filing ensuring that appropriate follow-up actions are taken. Assist in preparing evaluation reports, annual project reports, and update program files. Prepare minutes of project meetings. Prepare all documentation for contract issuance.
• Assist in preparation of local consultant and international experts missions to the region, render logistic support.
• Assist in collecting M&E data, prepare and update briefs, records and other documents on program implementation. Provide inputs for publication materials and collect information related to the program.
• Translate reports from English to French and vice versa.
• Liaise with program counterparts on day-to-day implementation of project activities.
• Perform other duties as determined by the Country Director.

University degree in social sciences, public or business administration or other related area

At least 5 years of administrative assistance experience, of which preferably; experience in English speaking country.



Perfectly fluent in written and spoken English, French, and Creole.







Computer literacy (Microsoft Office, Internet) is essential; Familiarity with USG Financial Regulations and Rules is regarded as an asset.



Professionalism - Demonstrated ability to manage processes and maintain accurate records. Ability to work independently and to maintain flexibility in working hours. Planning and Organising – Demonstrated effective organisational skills and ability to handle work in an efficient and timely manner. Demonstrated ability to coordinate tasks to meet deadlines. Teamwork – Good interpersonal skills; ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Demonstrated ability to develop and maintain effective work relationships with counterparts. Communication – Ability to accurately translate reports and documents from French to English and vice versa.