INTERNAL/ EXTERNAL VACANCY

Haitian Red Cross in collaboration with American Red Cross is looking for an Executive Assistant.

Location: Port-au-Prince with possibility to travel to other American Red Cross involves zones.

Objective : Under the direct supervision of the Country Representative, the Executive Assistant will be responsible for providing professional and confidential secretarial and administrative support to the Country Representative and the Deputy Country Representative of Programs.
II-.Specific Responsabilities.
• Arranges appointments and maintains the Representatives’ calendar; arranges transport and organizes travel plans.
• Provides word processing and clerical support such as translation, dictation, note taking, call screening, and stationary management.
• Arranges meetings with internal and external entities.
• Facilitates communications between the Representatives and employees; and between the Representatives and external parties such as media, partners, beneficiaries, and the general public.
• Reviews and arranges documents and other materials submitted to the Representatives; screens for background information, accuracy and compliance.
• Liaises with all departments and facilitates requests for signatures or the audience of the Representatives.
• Arranges meetings and workshops as requested.
• Records all programmatic meetings within the delegation (inter sectorial and project oriented).
• Maintains a general filing system of essential executive files and miscellaneous correspondences.
• Handles all documents in a discreet, secure, and confidential manner.
• Maintains contacts of all key stakeholders, partners and relevant officials.
• Gathers, compiles, verifies, and analyzes information to use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Any other duties as deemed necessary by the Country Representative and Deputy Country Representative -Programs.

III : Requested Qualifications
• University Degree or Diploma on Secretarial, Administration, Management or related field
• Minimum three years of administrative and secretarial experience
• Exceptional sense of discretion and professionalism
• Strong communication oral and writing skills (English, French and Creole)
• Strong planning and organizational skills, problem solving
• Demonstrated ability to effectively use a computer and software programs, such as MS Office, Outlook and internet navigation.
• Experience working within the Red Cross/Red Crescent Movement
• Experience in oral and verbal translations from/to English/French.
• Fluently in French and English.

Curriculum Vitae with cover letter, all copies of certificates or Diplomas, copy of ID card (NIF) or (CIN),Certicate of police record