Background: The Procurement and Supply Management project will be the primary vehicle through which the United States government (USG) will 1) procure and provide health commodities, 2) provide systems support to improve partner countries’ management of the supply chain, and 3) collaborate with key international stakeholders to support global health initiatives for HIV/AIDs and maternal and child health and nutrition.

Position Purpose: The Senior Human Resources (HR) Manager will be responsible for managing overall human resource and employee relations needs to meet the objectives of the GHSC-PSM Haiti project. Working alongside the Director of Operations, the position requires a high level of organization and initiative as well as understanding of U.S. government and local government record keeping and reporting regulations. The Senior HR Manager is the focal point for all the needs of project employees related to personnel policies, procedures, and benefits; and therefore, requires an experienced candidate with demonstrated ability to work effectively in a fast-paced environment with competing priorities. The Senior HR Manager will perform the following duties and responsibilities:

Specific tasks to be completed under this SOW are as follows:

1. Human Resource Management

• Ensure that employment files including contracts, amendments, job descriptions, leave entitlements, annual evaluations, and other forms (e.g. severance and final payment) are current and well documented.
• Ensure that Chemonics complies with necessary local labor laws, including payments to employee benefit funds and serve as the point of contact for local personnel policies and procedures including making recommendations for changes and additions; Liaise with local counsel as necessary to ensure compliance with the law.
• Maintain database of all employee contracts with details using Chemonics templates
• Coordinate and supervise preparation of employment agreements for all project staff
• Coordinate preparation of local short-term consultant agreements as well as monitoring and evaluation of consultant performance; ensure that all consultant files are in order and up to date, including copies of consultant evaluations and final deliverables
• Establish and maintain a database of international/local consultants and resource organizations
• Manage HR-related contracts including for local health insurance
• Maintain and update the various HR trackers (employee, leave, etc.).
• Provide support to employees in various HR related topics such as leaves, compensation, etc. and resolve issues and problems
• Ensure staff compliance with local policy manual and local labor laws
• Maintain, review, and improve personnel policies, procedures, and benefits

2.Recruitment
• Facilitate project recruitment/hiring process to ensure qualified and hired staff meet requirements of respective positions
• Ensure that recruitment follows compliance with policies/procedures.
• Advertise positions, seek qualified candidates, invite and encourage prospective candidates for employment with Chemonics.
• Ensure transparent and bias-free recruitment process ensuring “no conflict of interest.”
• Coordinate recruitment of local long-term resources; ensure quality control of recruitment process, interview candidates, and make recommendations to the Director of Operations.
• Draft salary justification memos and ceiling daily rate memos for staff.
• Perform orientations, onboarding and update records with new hires.
• Report progress of recruitment activities to the Director of Operations.
• Negotiate salaries with all candidates for long-term and short-term local positions in accordance with USG regulations and internal policies including accurate completion of biodata forms, salary verification documents, and references checks.

3. Employee Relations
• Liaise with project health and project service providers to ensure staff access to benefits
• Assist project international staff with immigration formalities such as work permits when applicable
• Establish calendar and process for completing annual employee performance evaluations; train supervisors charged with conducting evaluations of staff members in their components, and monitor compliance with the process
• Supervise a team of HR staff; support and reinforce capacity of the managers and supervisors on HR and team Management
• Manage onboarding, termination and payroll for employees in close collaboration with the Operations and Accounting departments
• Work in close collaboration with the HQ-based program management unit on HR related issues
• Any other tasks as assigned by the Director of Operations

Job Qualifications
• Bachelor’s degree in human resources management, business administration or related field required
• Minimum of 5 years of professional relevant work experience in human resources
• Experience working on USG-funded projects or other international donors is required
• Experience managing HR for a medium-large sized organization preferred
• Experience supervising and mentoring staff
• Demonstrated knowledge of local labor laws
• Exemplary management, communication, and interpersonal skills that promote teamwork and cultivate strong relationships with staff, partners, stakeholders, and beneficiaries
• Proven proficiency in Microsoft Office
• Knowledge of database management.
• Fluency in French and Haitian Creole required. Proficiency in English (spoken and written) is preferred.

Reporting:
• The Senior Human Resources Manager will report directly to the Director of Operations
• Chemonics may amend the SOW for this assignment in consultation with the employee.

Working Conditions/Duration of Assignment
This is a long-term position for the life of the contract based in Port-au-Prince, Haiti

Curriculum Vitae, Lettre de Motivation, Copie des Diplomes et/ou Certificats
Toutes les candidatures doivent être soumises via le lien ci-dessous

https://chemonicsinternationalinc.formstack.com/forms/seniorhrmanager_ghscpsmhaiti