The CMMS Administrator is responsible for managing the Computerized Maintenance Management System (CMMS) used for asset tracking, preventive maintenance scheduling, work order management, and documentation of all facilities-related activities. This role is critical for ensuring data accuracy, optimizing maintenance workflows, and improving operational efficiency. The CMMS Administrator will work closely with the Facilities Manager, technicians, and supply chain teams to streamline maintenance operations and ensure compliance with standard operating procedures.

CMMS Management and Implementation
• Administer and maintain the CMMS system to ensure seamless operation and data accuracy. Develop and implement preventive maintenance schedules based on equipment manufacturers’ recommendations and operational needs.
• Ensure the CMMS system captures all assets, including medical equipment, facility infrastructure, and utilities.
• Propose a plan or procedure to implement CMMS in all-sites.
• Serve as the primary point of contact for CMMS-related issues, troubleshooting, and system improvements.
• Train facilities staff on CMMS use, including work order generation, preventive maintenance tracking, and reporting features.
• Generate reports and analytics from CMMS to support decision-making, risk identification, and performance monitoring.
Work Order and Asset Management
• Create and assign work orders, track progress, and ensure timely completion of maintenance tasks. Ensure accurate documentation of maintenance activities, repairs, and inspections.
• Develop processes for receiving, prioritizing, and dispatching maintenance requests from hospital staff.
• Maintain comprehensive records of all maintenance work and ensure compliance with organizational policies.
Data Quality and Reporting
• Manage and update CMMS data, ensuring work orders and asset records are complete and up to date.
• Develop dashboards and key performance indicators (KPIs) to track maintenance effectiveness and cost efficiency.
CMMS Management and Implementation
• Administer and maintain the CMMS system to ensure seamless operation and data accuracy. Develop and implement preventive maintenance schedules based on equipment manufacturers’ recommendations and operational needs.
• Ensure the CMMS system captures all assets, including medical equipment, facility infrastructure, and utilities.
• Propose a plan or procedure to implement CMMS in all-sites.
• Serve as the primary point of contact for CMMS-related issues, troubleshooting, and system improvements.
• Train facilities staff on CMMS use, including work order generation, preventive maintenance tracking, and reporting features.
• Generate reports and analytics from CMMS to support decision-making, risk identification, and performance monitoring.
Work Order and Asset Management
• Create and assign work orders, track progress, and ensure timely completion of maintenance tasks. Ensure accurate documentation of maintenance activities, repairs, and inspections.
• Develop processes for receiving, prioritizing, and dispatching maintenance requests from hospital staff.
• Maintain comprehensive records of all maintenance work and ensure compliance with organizational policies.
Data Quality and Reporting
• Manage and update CMMS data, ensuring work orders and asset records are complete and up to date.
• Develop dashboards and key performance indicators (KPIs) to track maintenance effectiveness and cost efficiency.
• Conduct data audits and integrity checks to ensure CMMS accuracy and reliability.
• Prepare and present reports on asset performance, maintenance trends, and operational efficiency.
Inventory and Procurement Coordination
• Manage internal spare parts stock levels and replenishment requests through the CMMS system. · Work with supply chain and procurement teams to track pending orders and minimize stockouts of essential maintenance parts and tools.
• Implement processes to track tool usage and ensure accountability in alignment with PIH/ZL policies.
Stakeholder Coordination and Process Improvement
• Liaise with facilities, procurement, IT, and biomedical teams to optimize CMMS workflows and integration. ·
• Identify areas for process improvement and implement solutions to enhance CMMS functionality and adoption.
• Support cross-functional collaboration to align maintenance activities with organizational priorities.

V – Required et Qualificatiions
Technical Competencies
• Bachelor’s degree in Business Administration, Electromecanical engineering, Facilities Management, Information Systems, or a related field.
• Minimum of 2 years of experience using a CMMS for asset and maintenance management.
• At least 3 year experiences in engineering, maintnance with ability to lead team.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Power BI, Teams, etc.).
• Experience managing data sets, maintaining data quality, and generating reports.
• Familiarity with procurement, inventory management, and document control processes.
• Ability to implement process improvements and train staff in new software systems.
Behavioral Competencies
• Strong commitment to ZL’s values and mission.
• High level of attention to detail and data accuracy.
• Strong organizational and problem-solving skills.
• Multi – tasking and versatile.
• Ability to work collaboratively across departments and with diverse teams.
• Adaptability to evolving priorities in a fast-paced environment.
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-Resume
-Cover letter
-Bachelor's degree

N.B. All documents must be submitted in a single PDF file

recrutementzl@pih.org