USAID Feed the Future Haiti Resilience and Agriculture Sector Advancement (HRASA) is a 5-year activity implemented by DAI. HRASA will build on USAID’s decades of investment in the Haitian agricultural sector and catalyze the resourcefulness and innovation of Haitian market system actors to transform agricultural market systems so that they are more competitive, inclusive, and resilient—ultimately advancing Haiti’s food security, sustainable economic development, and the Journey to Self-Reliance (J2SR). HRASA’s overarching goal is to increase individual, household, and community resilience through strengthened, well-functioning, and inclusive market systems. While Objective 1 activities will focus on improving the efficiency/ effectiveness of existing market system actors, Objective 2 will stimulate and expand PSE and investment in agricultural market systems. Objective 3 will target subsistence farming households, strengthening their capacities to participate in market system opportunities emerging from activities under Objectives 1 and 2. All activities will take place in the communes in the two defined Resilience Focus Zones (RFZs) highlighted in the Activity scope of work. However, the focus of these activities will vary, depending on the circumstances and selected commodities prevalent in each region.

The Cap-Haitian Office Manager will oversee all day-to-day business operations of the office. S/he will be expected to coordinate closely with the Director of Finance and Operations, the Chief or Party (COP), and the DAI Home Office.

Objectives and Duties:
• Facilitate start-up and perform startup-related tasks as assigned by the Start-up Manager and HO project Management team.
• Manage the day-to-day business operations of the Cap-Haitian office.
• Ensure reception coverage during business hours.
• Coordinate with the Security manager on the security of the office premises, property therein, and coordinate with the Driver Supervisor/ Dispatcher on the motor pool.
• Coordinate with the IT Specialist to ensure the efficient operation of the local area network.
• Perform competitive procurements for operational goods and services (examples: security, cleaning, office supplies, temporary drivers) and negotiate with vendors.
• Coordinate travel logistics for project staff (hotel reservations, flights, and other logistical arrangements as needed).
• Ensure that project staff needs for office equipment, supplies, and furniture are met.
• Communicate with the office landlord on facilities management, improvement, and repair issues.
• Coordinate with the Finance Manager and the Accountant to ensure petty cash needs are met and travel voucher and bank reconciliations are performed as per office policy.
• Maintain and Manager the project inventory.
• Maintain project files for inventory, as well as other tasks as assigned by the Director of Finance and Operations.

• University degree in business administration, public administration, management and other related fields strongly desired, but not required.
• Minimum 5 years of experience in office management, operations, administration or finance.
• Strong organizational tasks, with the ability to multi-task.
• Knowledge of budgeting and procurement of goods and services.
• Strong analytical skills with good problem-solving skills & creativity, supported by good writing skills.
• Excellent interpersonal communication skills.
• Fluency in French and Haitian Creole required, professional proficiency in English strongly preferred.
• Prior experience working with DAI and knowledge of DAI processes and DAI systems (e.g. TAMIS) strongly preferred.

Reporting:
The Cap-Haitian Office Manager will report to the Director of Finance and Operations (DFO) and collaborate closely with other administrative teams and the Home Office.

An up-to-date curriculum vitae;
- A cover letter ;
- Certificate of employment for the positions held and / or similar consultations carried out;
- Copy of diplomas obtained;

DAI reserves the right to terminate recruitment once a local candidate has been found who meets the requirements of the position