The administrator will be responsible for the overall management of the administration of the IFRC Leogane Sub-Office including the property management, the human resources, and administrative supply to assure a smooth running of the operations.

Ensure the effective and efficient administration of IFRC sub-office in Leogane.

Maintain an accurate inventory of equipment in the office as well as delegates houses.

Lease and ensure the maintenance of delegates’ accommodation.

Liaise with Welcome Service on flight reservations and accommodation at the Base Camp.

Maintain an updated movement plan for all the delegates and staff on a monthly basis.

Maintenance of office equipment.

Maintain Personnel files of all employees.

Handling petty cash for office expenses.

Handling procurement for the office.

Keeping track of various contracts with vendors/suppliers and renew them from time to time.

Handling and dealing with utility bills for both office and delegates houses.

Line manage and train maintenance staff such as cooks and cleaners.

Maintain reports of all activities on a weekly basis as required.

Any other assignment as may become necessary

EDUCATION
Relevant University degree

EXPERIENCE
Experience of managing & supporting staff

Experience in Office/Administration

Experience of working for the Red Cross/Red Crescent preferred

Experience in liaising with people at all levels in an organisation and ability to work under pressure with tight time lines

Experience of working in multicultural environments

SKILLS
Strong skills in computers (Windows, spreadsheets, word-processing, excel)

Able and willing to work within established procedures and policies

Strong sense of responsibility and control

Strong communication and interpersonal skills

LANGUAGES
Proficient in French and English: written and spoken

COMPETENCIES
Commitment to the International Red Cross & Red Crescent Movement;

Integrity & personal conduct;

Sensitivity to diversity;

Flexibility & adaptability;

Initiative & direction;

Teamwork,

Confidentiality discretion

Leadership

Interested candidates should submit their applications (motivation letter, CV, copies of diplomas, certificates)

2010-11-20