-Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement. -Completes operational requirements by scheduling and assigning employees; following up on work results.- •organising the office layout and maintaining supplies of stationery and equipment;- •responding to customer enquiries and complaints;

Overseeing procurement and stock department operations • Developing relationships with local and foreign vendors • Searching for new sources of supply • Controlling cost of purchasing. Monitoring, analyzing and optimizing progress of the procurement & logistics function

•Answer and direct phone calls •Organize and schedule meetings and appointments •Maintain contact lists •Produce and distribute correspondence memos, letters, faxes and forms •Assist in the preparation of regularly scheduled reports •Develop and maintain a filing system •Order office supplies •Book travel arrangements •Submit and reconcile expense reports -Responsible for cash for work

•provide general administrative and clerical support including mailing, scanning, faxing and copying to management •maintain electronic and hard copy filing system •open, sort and distribute incoming correspondence •perform data entry and scan documents •manage calendar for Managing Director •assist in resolving any administrative problems •prepare and modify documents including correspondence, reports, drafts, memos and emails •schedule and coordinate meetings, appointments and travel arrangements for Managers •maintain office supplies for department

Examine complex multi-funded operating expense vouchers e.g. office and residential maintenance, utilities, local guard program, cleaning & domestic refuse services, leases, telephone, cell phones, education allowances and other miscellaneous payments. Examine and processing of complex employee international/ local travel claims and transportation claims. Establish and maintain necessary internal controls to ensure that payments are not made in excess of the authorized amounts as well as to prevent improper or duplicate payments.