Responsable des achats, de la petite caisse et certaines taches de HR

Process payroll in liaison with the finance department. • Support all aspects of the recruitment and selection process of national staff in liaison with hiring managers. • Assist management with staff welfare issues related to working conditions and team dynamics. • Maintain an effective HR database and filing system both manually and electronically while maintaining confidentiality. • Collect and review timesheets ensuring of completeness and correctness. • Process and track national staff leaves. • Assist in the processing of all relevant documentation relating to recruitment, contract extensions, probation periods, evaluations, disciplinary actions, payroll, and separation of staff. • Assist with the planning and conducting of HR related trainings. • Facilitate the performance development processes, probation review process, and the establishment of staff goals and objectives. Administration • Ensure the timely payment of bills (rent, phone bills and other services payments).

1. Managing the calendar for the Project Director and helping to prioritize meetings, 2. Receive, filter, and follow up correspondences, documents requiring signature, and drafting appropriate responses. 3. Coordinate meeting logistics including scheduling, facilities set-up, food procurement, and equipment needs. Prepare agenda, produce and supply materials, record and distribute meeting notes. 4. Supervise the project administrative staff and ensure the appropriate logistic support for the project director and international technical advisors and consultants. 5. Draft and translate (as needed) project documents such as: official project correspondences, memos, meeting notes, and technical documents. 6. Manage the project internet portal and ensure that all technical project documents are appropriately filed and maintained there. This will include all USAID contractual requirements such as regular reports. 7. Maintain and regularly update the project inventory of office equipment and materials. Coordinate the purchase of office supplies. 8. Ensure travel, hotel, and other logistical arrangements are made for the Project Director and all international consultants and visiting staff. Travel arrangement will be in compliance with USAID regulations. 9. Receive and direct all incoming phone calls, electronic and paper mail, and office guests in a manner that benefits the project. 10. Provide supervision and oversight for the Administrative Assistant who will provide workshop and training support for project activities. 11. Manage all paper files for the Project Director 12. As requested develop project PowerPoint, project timelines 13. Oversee all administrative needs for the project. 14. Support any special projects, reports, and other duties as required.

Receives approved Purchase Requisitions (PR) for procurement of goods and services 2. Participate on the preparation of the yearly procurement plan for the Country; 3. Tracks all PRs, for both local purchases and those requested through Medford 4. Ensures timely preparation of check or CPO in order to avoid unnecessary delays in executing purchasing activity; 5. Conducts Market Research if needed to determine price reasonableness 6. Responsible for collection of pro forma invoices, analyzed the file and presents to the supervisor for further processing or approval; 7. Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed; 8. Participate in the preparation of the Annual Procurement Plan for the Country; 9. Compile, support and assist in conducting vendor sourcing and documentation of vendor documents 10. Ensures that purchases are made in the best interests of the donor and MSH; 11. Assures delivery and pickup of PO for collection of goods; 12. Prepares weekly procurement status report and submits to the supervisor; 13. Regularly updates the supervisor of all partial and full delivery of procured goods; 14. Informs the supervisor about prices and qualities of goods if purchases are not of routine nature. 15. Prepares quarterly or semi-annual reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc. 16. Ensures that goods and services are received conform to the required quality as specified in the PO. 17. Also performs other duties as requested by the immediate supervisor. 18. Informs supervisor immediately if asked to compromise integrity by any vendor or other.

Appuyer le PPM (Program & Policy Manager) et les coordonnateurs thématiques dans la gestion administrative du Département.- Aider à la préparation de la documentation nécessaire aux différents rencontres, ateliers et formations du département Programme et Plaidoyer Appuyer le département Programme et Plaidoyer dans les différentes tâches administratives et de secrétariat, par exemple pour faire des copies des documents (en collaboration avec la ménagère) Gérer la disponibilité de la salle de réunion Gérer les matériels de bureau pour le département Programme et Plaidoyer M’assurer de l’organisation efficace des rencontres et des missions nationales et internationales d’assistance technique du PPM; Contribuer à la production des rapports, des agendas et des compte-rendu et procès-verbaux des réunions d’équipe du département et participer à l’élaboration de budget. Assister les coordonnateurs thématiques dans la réalisation des activités du département Participer activement aux réunions et activités de planification du département