Maintain the Office Chief’s daily calendar, schedules, appointments and meetings. Follow-up to ensure that various commitments made at Conferences and meetings are met. Draft response letters and prepare for clearance and signature. Periodically review letter templates for timelines, relevance, and accuracy. • Provide backstop support for Program Assistant. Make travel arrangements for in-country and international travel for the staff. Coordinate travel for TDY personnel and other official USG visitors. • Participate in field trips to provide support to the various USAID projects.

Keep updated the staff tracking list and send report to Headquarters, Haiti Country Program on a daily basis the movement of the staff • Manage all travel arrangements for international staff Responsible for logistics and lodging for International Staff coming to Haiti • Make hotel reservations and ensure payments Supervise all guesthouses and the work of cleaners Coordinate with the procurement to purchase equipment • Apply for work permit for international staff • Help in planning of international staff leaves Responsible for correspondences: confirmation letters, VISA letters

Work with local vendors to obtain quotes Issue purchase orders and follow-up with vendors Maintain the procurement filing updated