• Assure the purchase of goods overseas • Prepare reports, correspondence, and submissions to the Client and key stakeholders. • Assure that all procurement activities are performed in a fully professional, transparent and ethical manner, and Procurement Rules, procurement regulations and conditions.  Identify the goods and services to procure  Complete Purchase Orders and issue to suppliers  Agree on delivery timeframes and methods • Work also with the warehouse manager after receiving the Goods in order to a report of the stock

• Assist in defining options for program procurement delivery mechanisms, including a variety of implementation arrangements for construction of health and education facilities. • Ensure all duties are carried out at all times and on the best terms attainable. • Manage the use of standard bidding documents, procurement operations manual, procurement processes and reporting templates, procurement plans, and procurement performance reports • Manage the procurement process and execute day-to-day procurement functions such as: analysis of market capacity to deliver, verify the technical specifications or terms of reference, prepare and launch tender documents, arrange and facilitate site visits or bidders' conferences, respond to written queries or requests for clarifications, facilitate evaluation panel, prepare evaluation reports, carry out price reasonableness analysis, facilitate contract negotiations, prepare and award contracts, notify about contract award and conduct debriefing with bidders. • Prepare reports, correspondence, and submissions to the Client and key stakeholders. • Assure that all procurement activities are performed in a fully professional, transparent and ethical manner, and Procurement Rules, procurement regulations and conditions. • Explore suitable options and put arrangements in place for distribution of goods from provinces to end-users at district and other levels. • Organize training sessions for the staff regarding the procurement procedures • Conduct training workshops and capacity building for IDB projects, and Donors funds

- write contracts -organize logistic plans

 Identify the goods and services to procure  Complete Purchase Orders and issue to suppliers  Agree on delivery timeframes and methods  Receive goods and services from suppliers  Review and accept the items procured  Approve supplier payments  Identify supplier contract milestones  Review supplier performance against contract  Identify and resolve supplier performance issues  Communicate the status to management  Do performance appraisal for all staff under him, and to build capacity of staff through continuous training and supervision

• Analyze purchase requisitions and check existing contracts and reliable sources of supply for the needs of programs. • Support initiatives in planning / consolidation of procurement and implementation of long-term contracts • Launch of tenders, monitoring the process and write the appropriate contract • Ensure the management of contracts and their optimal use. Ensure good relations with internal departments and clients. Maintain a good relationship with suppliers and manage their performance • Process Purchase Request of goods and services efficiently and effectively in compliance with internal policies and procedures. • Facilitate the development, implementation and updating of the catalog of frequently purchased items • Manage the petty cash of the department of procurement and reconcile expenses with Finance • Regularly update reports on the status of PRs and contracts • Implement/maintain WV Haiti Response standard practices in logistics procedures • Procure goods and services on behalf of the WV Haiti Response following standard practices and keeping documentation to full audit trail standards, and provide advice/negotiate contracts required by the WV Haiti for goods and services • Follow up with the Logistics and Procurement units the transportation and other formalities for incoming goods • Provide timely advice and technical support on logistics issues to other functions • Follow up on monthly payments of costs made by transporters and follow up on contracts • Ensure the understanding of roles, responsibilities, lateral relationships and accountabilities

• Perform other work related duties and responsibilities as may be assigned by the supervisor • Attend to all correspondence and maintain correspondence files with filing all missing documents • Sort and file all Shelter related documents • Assist to maintain staff personal files with up-to-date staff background information • Assist preparing general reference letters and recommendation letters • Provide clerical support to Shelter staff • Produce required monthly management reports and quarterly progress reports, being available to prepare additional reports as requested by the Sector manager • Do performance appraisal for all staff under him, and to build capacity of staff through continuous training and supervision • Ensure Labor Distribution Report (LDR) for sector staffs are being done one time • Monitor and report overall progress against the work plan, and report on constraints relating to the quality of the project activities, the non-compliance with regulatory aspects on a bi-weekly basis including updates of the corresponding formats and tables • Assisting at monthly internal project progress meeting, and assist with mid-term and end-of-program review and evaluation • Keep and maintain all documents and records • Ensure timely submission of the Employee Expense Report (EER) within 3 days on completion of each assignment to the finance section or relevant authority for either settlement of travel advances (where travel advances have been provided to the employee), or reimbursement of expenses • Make initial recommendation regarding the type of bid to be requested • Assist in making a preliminary review of bids received and forward bids to requester Vehicle/Fleet Management  Implement /maintain WV Haiti Response standard practices for vehicle fleet management. For Shelter unit only. Reports should be shared and discussed with the Fleet Manager  Plan for transportation needs of the Shelter Unit, as well as daily/ weekly needs and allocate and/ or rent vehicles accordingly  Assist and advise the Shelter Project Manager and Fleet Manager in the preparation and maintenance of transportation contracts  Implement /maintain the database for vehicles and fuel/mileage reporting in timely manner using transportation management system  Produce regular, timely and accurate narrative and financial reports for the Shelter Project Manager