Facilities The Procurement Officer shall perform duties in the implementation of basic procurement contracts for materials and services in accordance with rules, regulations, policies and procedures. Manage human and material resources in order to provide the company and its personnel with basic elements and services (security, transport logistic, air conditioning, office remodeling, furniture and electricity) for the proper functioning of all installations in the organization’s different areas. Objectives and Duties:  Supervise and assign the general services chores required by the company personnel, internal and external messenger services, supply of materials and input (needs) and the solution of general services problems.  Guarantee the uninterrupted flow of project staff from/to destinations (as applicable), certain materials, supplies and necessary services such as office materials and equipment regularly used items, personal hygiene articles, maintenance, cleaning, and any other need or services required for any specific period of time or project.  Select and maintain competent suppliers and acquire the needed requirements and services with the best quality-cost relation  Determine the needs of general services requirements and have in store the necessary stock to make timely substitutions (repositions/replacements).  Acquire supplies in sufficient quantities at viable prices and adequate quality for their selected use and at the most convenient total price.  Carry out inspections and routine services in order to keep the company’s installations in the best possible condition.  Guarantee the basic office’s cleanliness, functioning of the air condition system, electric installations and proper state of ceilings, floors, rugs, furniture and the work area in general  Carry out joint tasks with the department technological information and design for the work of remodeling offices(masonry, painting, rug and furniture installations)  Participate directly with the condominium board of the company headquarters building in order to assist in the proper and opportune decision process related to the maintenance of the physical structure and equipment (elevators, electrical installations, and common areas in general)  Oversee the functioning of the private security service (guards) and assure that the security basic norms are complied with (or followed).  Organize the company’s different events (Christmas, corporate, gymnastic) in coordination with the Human Resources department.

Key Responsibilities: Under the overall guidance and supervision of the UNAIDS Country Coordinator (UCC) for HAITI, the Program Assistant will be responsible for ongoing technical and program support. The Program Assistant will be expected to independently, on a day by day basis, organize and accomplish the various tasks stipulated herein. An appraisal of level of performance will be conducted by the UCC at the end of each year of Contract. The general responsibilities will include program assistance and financial monitoring of office funds (operational budget and activities) for the UNAIDS Office in HAITI. The Program Assistant will work in close cooperation with the UNDP, national governments, UN Agencies’ operational, administrative and financial staff and the UN Theme Group on HIV/AIDS in HAITI. Specific Tasks: Finance Analysis of rules, budgets (Operational/work plan), and reports. Program Contract Meeting with partners  General Administration Logistic Secretariat Payment Procurement Recruitment Administrative and Logistics Support in the Project Post Disaster Needs Assessment and Recovery (PDNA) February 5 to March 17, 2010 General Services Assistant, Port-au-Prince (Haïti) 23 - in April 2007-May 31-2012 UNDP Management system Atlas Creation of vendors Program of order forms Reception of property and services Payment of bills Establishment of the monthly report of management of combustible Logistic Clearance equipment Franchise renewal Management of transport Building maintenance Supervise the Receptionist Others Driver and support staff evaluation Support different projects and agencies of UNDP Travel (partners Government and colleagues UNDP

Management system Atlas Creation of vendors Program of order forms Reception of property and services Payment of bills Establishment of the monthly report of management of combustible Logistic Clearance equipment Franchise renewal Management of transport Building maintenance Supervise the Receptionist Others Driver and support staff evaluation Support different projects and agencies of UNDP Travel (partners Government and colleagues UNDP

Follow up of payment of projects and agencies Verification of voucher Classification of voucher Preparation of check Assure the good distribution of check Check on files pending

 Administration: Establish a monitoring of all documents of entrance and taking out of the Group Finances and supplies/Classify and manage the administrative files (letter, note, ct.) entering / going out as well as the files of the personnel/Organize meetings, reservations of rooms, equipment, caterers, purveyors, etc at the request of CTP  Travel: travel agencies of trips or others for valuable getting and organize displacements of so requested CTP/Prepare documents, necessary forms during a mission / trips  Procurement: Under the direct supervision of the Charged of Operations, undertake payments  Logistic: Assist the Logistical team of Plan Elections PNUD for the entrance of the data of inventory and the catch of information for the final relationship

 Administration: Establish a monitoring of all documents of entrance and taking out of the Group Finances and supplies/Classify and manage the administrative files (letter, note, ct.) entering / going out as well as the files of the personnel/Organize meetings, reservations of rooms, equipment, caterers, purveyors, etc at the request of CTP  Travel: travel agencies of trips or others for valuable getting and organize displacements of so requested CTP/Prepare documents, necessary forms during a mission / trips  Procurement: Under the direct supervision of the Charged of Operations, undertake payments  Logistic: Assist the Logistical team of Plan Elections PNUD for the entrance of the data of inventory and the catch of information for the final relationship

 Secretariat  Administration  Monitoring the payment on going  Support the units into the organization in all administrative task  Manage Pouch and mails

Accomplish internal audit Regroup the supporting document provide by the partners Analyses of the expenditures Apply the norms of Global Fund for the success of investigation and research, to the realization of the audit Write an analysis the existing faults in the expenditure of funds given Realize a global report of the audit