Managed incoming-outgoing calls, mails; Maintain Administration sever filing system; Prepare Correspondence for the Deputy General Director office; Direct visitors to respective offices as requested; Run the stains of any kind relating secretarial functions; Execute other tasks required.

Managed incoming-outgoing calls, mails DHL/UPS; Buy travel tickets for visitors; Make certain requisitions to pay invoices of the Company; Organize lunches, lunch meeting, dinner and more; Plan the transportation of visitors and consultants with the Security Service; Prepare and organize the monthly birthday celebration (reception and gift package); Prepare gift packages for visitors and special guests; Supervise the cleaning of the building; Write the meeting minutes of the department; Direct visitors to respective offices as requested; Managed hotel and vehicles bookings for employees and visitors; Translate documents in English and French; Prepare visa letters in French and English for all employees; Supervise and ensure that meeting rooms are clean and set up according to requests; Create monthly calendar to manage meeting spaces; Manage the office and kitchen supplies and ensure their purchasing; Ensure the follow up of the vehicle rental; Manage the gas voucher and ensure their purchasing; Run the stains of any kind relating secretarial functions; Treat reports;

Manage incoming – outgoing calls, mails DHL/UPS; Manage hotel bookings for delegate; Translate documents in English and French; Prepare visa letters in French and English for all delegates; Assist in preparing documents for work permit visas processing for Delegates and PNS's in Haiti through Ministry of Foreign Affairs; Liaise with Haitian RC for official signatures; Ensure all files are filed using the coding system; Maintain all contract files by frequently updating the tracking sheet and scanning all contracts; Maintain Administration sever filing system; Ensure that departments are informed 1-2 months in advance regarding end of contracts; Contact hotels to make room and conference reservations; Supervise and ensure that meeting rooms are clean and set up according to requests; Create monthly calendar to manage meeting spaces; Update and maintain Easy Book accommodation database; Maintain a stock of Welcome Packets and ensure that pre-departure; information is sent to all new arrivals and visitors planning to come to the Base Camp; Ensure there is enough visitor badge in stock at all times; Liaise with Base Camp and ensure that containers are clean and that accommodation and cleaning materials are in each empty container; Ensure that there is enough stock of accommodation materials i.e. Bed sheets, Pillows and Pillow cases; Ensure that the Arrival/Departure list is updated and all requests tracked and entered on the Welcome pickup/drop off screen

Buy travel tickets for visitors and Chief of Department; Check all vehicle registrations (new plate - Transfer); Execute all instructions received from staff members in the Administration Department or personal; Make certain requisitions to pay invoices of the Company (American-Airlines – JEDCO - Téléco -EDH - Hotel – Telecom - Florilège - Boucard-Pest control); Make hotel room reservations for visitors; Organize lunches, lunch meeting, dinner and more; Organize special staff lunch (Orders and transport); Plan the transportation of visitors and consultants with the Security Manager; Prepare and organize the monthly birthday celebration (reception and gift package); Prepare gift packages for visitors and special guests; Prepare the Administration daily report and sent it to Chief of the department; Renew the assurances of all vehicles on a monthly basis; Buy trip ticket - meet their needs regarding to their home; Maintain and file records of the department; Monitor for payment of goods purchased; Notify the department of any problems or recommendations; Participate in all projects and / or special studies; Plan the appointment for the Manager and ensures follow-up.; Prepare and process confidential and sensitive documents; Prepare correspondence relating to the department; Prepare requests for checks and monitoring to make payments; Receive and place calls for the Manager; Receive orders for cigarettes, coffee, office tools and others for the airport store (duty free and Cogedisa); forward it to the departments concerned. Provide follow-up to delivery; Receive the monthly report of the airport store; Run the stains of any kind relating secretarial functions; Treat reports (daily report of the coordinator and merchandiser); Write the meeting minutes of the department;

Receive and create visitors folders; Receive calls; Check the mail and their shipping; Ensure that incoming mail is sent as required; Dealing with correspondence or returned calls; Deal with incoming and outgoing faxes