Update and maintain the database activities Training and Development for National and International staff Proactively promote the use of the learning platform Present, facilitate and provide Outplacement training sessions, such as Performance Management, Setting Objectives, Writing and presentation of CV, “Techniques d’Interview” Promote and establish new training schedules participation Promote the Psychological Support Program among National Staff and coordinate the Stress Counselor periodic visits. Assist and serve as translator during sessions. Proactively promote the use of the learning platform Support users to use the platform and help solve technical problems Implement the computer lab project and ensure the participation of at least 20 active employees through on-going promotion of this benefit Audit the Learning and Development paper and electronic and reorganize them after agreeing on necessary changes with the Sr. Officer Assess the needs of the staff and explore learning opportunities by visiting the market in terms of training provision Plan and Conduct Recruitment interviews Perform translation work (verbal and written) between English, Creole and French. Ensure logistics steps for the organization of training sessions Perform all other duties and responsibilities as may be assigned by the Superior

Reviewing incoming requests and all relevant documentation relating to recruitment, contract extension, transfer, and separation of national staff and after consulting with HR Analyst, initiate required personnel actions in respect thereof/monthly monitor of leave request and back-stopping gaps for over 81 National staff members and three International, in six regions. Management of the CV/HR Roster Issuance of purchase orders in ATLAS System for personnel contracts; Issuance of Award for contracts staff members; Issuance of contracts in GLOCON for 81 National and 3 International staff members. Finalize contracts in GLOCON. Prepare and present LCPC cases to HR Regional Head Office. Secure management of personal records for and project International Staff, same for project national personnel; Oral and written response to staff inquiries regarding their conditions of services; drafting of correspondence in relation to the inquiries for signature by designated Officer; Logistical support for the recruitment of International staff; Ensure payroll accuracy of time sheets, POs, Receipts; Updates and manages attendance record data for staff members; Assist in process and follow up on action related to HR; Assist the HR Analyst in the preparation of interview panels and make interview minutes. Preparation of offer of appointment or assignments and related documentation for the signature of designated Procurement Authority HTOC or LCO Regional Monitor monthly leave request and back-stopping gaps. Follow up all step increase or salary increase for staff members, make all calculations for retroactive payments/payroll related and submit for approval. Manage all Recruitment for National Staff Counseling to staff on HR-related issues Design and presentation of training materials and course outline Other task as may be necessary to support the HR unit.

Reviewing incoming requests and all relevant documentation relating to recruitment, contract extension, transfer, and separation of national staff and after consulting with HR Analyst, initiate required personnel actions in respect thereof/monthly monitor of leave request and back-stopping gaps for over 40 staff members in three regions. Issuance of purchase orders in ATLAS System for personnel contracts; Issuance of Award for contracts staff members; Issuance of contracts in GLOCON for 40 National and 3 International staff members. Finalize contracts in GLOCON. Prepare and present LCPC cases to HR Regional Head Office. Ensure payroll accuracy of time sheets, POs, Receipts; Updates and manages attendance record data for staff members; Assist in process and follow up on action related to HR; Assist the HR Analyst in the preparation of interview panels and make interview minutes. Preparation of offer of appointment or assignments and related documentation for the signature of designated Procurement Authority HTOC or LCO Regional; Monitor monthly leave request and back-stopping gaps. Follow up all step increase or salary increase for staff members, make all calculations for retroactive payments/payroll related and submit for approval. Manage all Recruitment for National Staff

Prepare and ensure follow-up for all administrative stuffs (water, electricity maintenance, computer system, car repair, and fuel) Supervise (in absence of the Manager) the supporting staff such in cleaning, make inventory of all office supplies, and order when needed. Prepare attendance sheet for supporting staff, prepare, and submit their performance evaluation form to HR department for grade changing. Distribute and supervise end of week work. Prepare Part Time contracts for part time cleaners for weekends for 6 guest houses, according to the Emergency. Replace the Receptionist during her absence. Ensure that Care’s Guest Houses and apartment relative to the Emergency Relief Program, are well kept and prepare all Rent contracts and ensure the monthly rent payments. Prepare all Purchase orders relative to materials needed in the Guest houses and apartments. Ensure that all Guest Houses have all the necessary (water, electricity, security guards, housekeepers, foods, beds) and prepare all relative payment. Prepare all travels documents (National and International) for International Staff. Prepare travels documents needed, as Purchase Orders, Flight and hotel reservations. Receive telephones CUG bills, with Procurement prepare monthly report of usage, and add/take off users from our plan. Pay monthly bills and order new cell phones from provider. Prepare list invitations and menu/contact provider and organize our monthly parties/happy hour Be sure that the main office cafeteria is well kept, and the stock of cleaning products are renew when needed. Draft, type, file, and record all contracts of rent. Draft and reply correspondences related to Administrative matters.

Administration/HR: Supervise the supporting staff such in cleaning, make inventory of all office supplies, and order when needed. Prepare attendance sheet for supporting staff, prepare, and submit their performance evaluation form to HR department for grade changing. Distribute and supervise end of week work. Prepare Part Time contracts for part time cleaners for weekends. Supervise the Receptionist work, and back up her work relative to our partners needs. Supervise and ensure follow-up for all Administrative stuffs (water, electricity maintenance, computer system, car repair, and fuel) Operations/Logistics Assist the Operational Manager in all follow-up and tasks relative to Operations, such as Procurement, logistics, and Administration Department. Prepare and do follow up on Purchase previously submitted, and make sure that the customs/procurement/logistics rules are applied. With the Procurement Department, ensure preparation of all documents related to overseas merchandise that the organization wants to buy. Prepare and submit monthly cross charging of all organization vehicles. Make sure and follow up with the Logistics officer on all mission travel documents and orders. Make sure that all Care rules and standard are applied for vehicle use, fuel, and repair.

Administration: Prepare the Attendance Record and Annual balance Leave for International and National Staff members. Organize Office Procedures. Be the focal point for Work Accident, International insurance coverage and medical insurance for all employees. Draft and reply correspondences related to Administrative matters Manage and do follow up for all administrative duties for all sub offices for IOM/Haiti. Act as travel replacement focal point, and make necessary arrangements. Keep a standard filing system Human Resources / Finance Be the focal point for IOM/HT for all relative to Human Resources, Administration, recruitment, and Medical Insurance for over 100 staff members. Draft, type, file, and record all contracts. Follow up all step increase or salary increase. Manage all Recruitment for National Staff, including Medical EOD, and Roll-out Insurance. Send monthly PEF report on all employees, changes of grade and step to headQuarter. Record payment and cash entries on SAP (Accounting System) daily, as F-53, F-48, FBCJ. Request money from bank for replenishment of all sub-offices Petty Cash (replacement finance Assistant). Writing and record all outgoing checks. Manage Office Petty Cash, and do monthly report. Record all entries Petty Cash Mid and End of the month for all sub-offices in SAP Working with the Finance Officer and Assistant for monthly payroll status changes. Request Payment for all International and National consultants’ fees and salaries. Report and manage all changes on the IOM Staff Database.

Work with Administration on all incoming correspondences and documents. Follow up and ensure all administrative payments such as, phone bills, fuel bills, mobilization activities, regarding AIDS epidemic. Answer the phone, receiving visitors. Prepare seminaries, meetings for all partners of HIV/AIDS and AIDSRelief departments, mobilization and sensibilisation activities. Control office supply inventory and renew the stock when needed. Prepare all travels documents (National and International) for International Staff. Manage Department Petty Cash. Receive and control the ARVs stock for AIDSRelief department, and send to all respective POS (Point of Service). Translate (French to English, English to French, Creole to English, English to Creole) documents and reports for evaluation. Keep a standard filing system for the two Departments.