-Ensure procurement is done efficiently respecting the institution’s Policies, and the donors’ requirements especially USAID’s -Work closely with the program coordinators for their procurement needs -Lead Tender process respecting internal policies and donors’ as well -Participate in bi-weekly SMT meetings -Supervise procurement staff -Prepare weekly plan base on sectors’ procurement needs -Prepare monthly report

-Lead overall logistics, procurement and other operational needs of the institution. -Establish and make operational all related systems to ensure the efficient and effective day-to day operations in support of institution’s work in Haiti -Ensure management and quality control of assets -Oversee all procurement activities. -Launch ITB, participate in ITB selection process -Ensure all staff follow and use uniform contracts, invitations to bid, and other related forms regarding procurement -Ensure all related functions are in compliance with mission’s standards, policies and procedures. -Be the Focal point for the Government of Haiti NGO registration -Participate actively in senior management internal team meetings

-Receive and analyze purchase requests and demands of service contracts -Handle quotation request forms according to the institution’s Purchase procedures -Ensure effective ,transparent and timely procurement of all goods and services -Respond to all sectors procurement plans -Validate suppliers, register them in data base -Maintain an authorized suppliers list -Ensure procurement is done according to the institution purchasing Standard -Prepare tools and templates for Procurement activities in accordance with Institution’s policies and donors regulations -Ensure complete Bidding process -Validate the accuracy of all procurement financial documentations before submitting for approval. -Ensure follow-ups on purchase orders and contracts -Manage the archive of contracts and all purchase files -Ensure delivery of all purchased goods to Logistics department -Ensure payments of suppliers with department of finance -Update monthly the Procurement data tracking sheet

-Proceed to the purchase planning of the projects -Source potential suppliers who can meet specifications required -Prepare and launch tender documents -Estimate received offers -Implement purchase policies -Ensure best method of purchasing goods and confirm the source and origin goods before purchasing -Manage efficient and effective relationships with vendors -Support the administration of contracts -Prepare adequate update of all files cases -Ensure the connection with unit of logistics and project manager or originator in reception of purchased goods

-Verify if PR is well detailed before receiving in department -Prepare request of quotes and tender invitation documents -Identify suppliers -Ensure all procurement procedures are effectively followed in compliance with approved procurement chart and relevant donor requirements -Analyze received offers and choose supplier in order to submit purchase order -Ensure engagement between suppliers and institution -Proceed to the follow-up of received goods with department of inventory -Ensure the application of request of franchise -Update Biweekly status report of purchased goods and services contracts

Same tasks at UMCOR, UNOPS and ACDI-VOCA