• Develops and implements general service functions • Oversees leasing, maintenance, and management of housing and office space, personal property, and equipment • Coordinates the use of vehicles and travel requests • Supervises the team of drivers • Manages negotiation of leases, purchases, and maintenance of vehicle pool and in-country transportation • Manages inventory and disposal of expendable and non-expendable supplies and equipment; • Develops standards of issuing and controlling project properties • Worked closely with the Director of Operations and field personnel to ensure seamless inventory control environment that tracks equipment and materials at all stages of use • Ensures containment of costs through competitive supplier pricing and bidding and pursuing options for volume purchases of material and equipment • Researches route planning options for all program-related travel • Manages the process of equipment and material handover as required by USAID • Works closely with the accountant to process travel advances and other allowances • Reviews financial statements and data • Oversees project inventory • Manage all the events for the program

The Procurement Manager is responsible for overseeing the project procurement of goods and operations, to ensure completion in a timely manner and within deadlines. The Procurement Manager ensure that DAI and AVANSE procurement policies, procedures, rules and guideline are followed by the procurement staff in the delivery of procurement services and that all procurement actions are compliant with US Federal Acquisition Regulations (FAR) and Agency for International Development Acquisition Regulations (AIDAR) regulations, as well as DAI policies and procedures. • Support the Senior Operations Manager in managing procurement of goods and services through subcontracts, blanket purchase agreements and purchase orders; • Oversee project procurement and ensure compliance with DAI corporate policies (AVANSE Field Operations Manual (FOM) procurement policies), as well as contractual terms, FAR, AIDAR, and other applicable rules and regulations; • Manage the purchase process of a wide-range of goods, commodities, and services; • Manage all procurement documents, ensuring compliance with relevant regulations. • Provide management of the relevant procurement function, including preparing specifications, solicitation documents, managing evaluations, drafting requests for consent for the contracting officer, and overseeing vendor selection process; • Understand the extensive and complex procurement budget of the project’s technical components. • Manage vendor relationships, contacts, and pre-qualifications lists; • Provide input related to project procurement for financial and other reports; • Ensure that current and past procurement files are maintained in accordance with applicable policies and procedures, and work to complete the files as necessary. • Provide procurement procedures and policy guidance and interpretation for program staff; • Supervise and monitor project procurement staff, and their assignments. Coach, mentor, and train local program staff on procurement policies and procedures; • Periodically visit delivery sites where services and commodities are being delivered; • Work with the technical teams and M&E team, to ensure proper documentation of the beneficiary distribution documentation. • Coordinate with the Grants and Subcontracts team on all procurement actions related to the in-kind grants; • Provide recommendations on process improvement, for better streamlined processes and procedures and improved efficiency. • Coordinate with the DAI home office project management and internal audit team, to ensure compliance with DAI and USAID policies and regulations. • Manage procurement-related tasks in coordination with the Port au Prince office; • Maintain responsibility for the Commodity Waiver Tracker with reports to the Senior Operations Manager; • Follow direction and collaborate with the Senior Operations and the Senior Finance Managers, and perform other tasks as directed.

The Procurement Officer will assisted the Procurement Manager with the procurement committee, drafting invitation bids, executing purchase orders and contracts, and ensuring that all procurement and logistical operations are executed in accordance with USAID regulations and DAI policies. Tasks will include, but are not limited to the following: • Acted as a member of the procurement selection committee and ensured that the committee works collaboratively to make a final selection; • Procured in-kind support for all grants and for the project activities; • Determined the most reasonable, fair, and expeditious procurement alternative for each grant and project activities; • Inspected and accepted goods, and verified services, • Initiated and maintained partnerships with external vendors by negotiating purchase order contracts with appropriate sources of equipment, supplies, services and travel; • Facilitated the preparation and submission of purchase orders in accordance with DAI policies and USAID regulations; • Worked closely with procurement and logistics staff to obtain resources, quotations, and secure competitive bids for one-time goods and services; • Worked closely with procurement and logistics staff to establish and maintain vendor databases; • Ensured complete documentation of procurement files in project database; • Coordinated with program staff on project needs and requirements; • Ensured that all procured goods are delivered on time; and • Performed other duties as required by the Procurement Manager.

• Ensured PSP compliance with USAID, DAI, and GOH policies, procedures, and laws  Supervised the Procurement and Operations Specialist and the Office and Logistics Coordinator.  Oversaw the day-to-day operational and administrative aspects of the program.  Provided capacity building support on DAI systems and operational procedures to all Haiti PSP staff members. • Managed solicitations over $3,000  Drafted necessary solicitation documents such as RFQ/Ps  Worked with the technical team to ensure the terms of reference are complete, accurate, and allowable under USAID rules and regulations  Managed and participated in procurement selection committee and processes, including bid evaluations, award selection, and budget negotiations  Drafted obligating documents for DCOP review and COP signature;  Maintained procurement, grant and activity files (both hard copies and in TAMIS ) and ensured they are complete in accordance with PSP’s Project Record Map; • Liaised with program partners on contractual matters  Monitored vendor and grantee compliance and addressed or escalated challenges as needed;  Served as primary point of contact on contractual matters with program vendors and grantees  Coordinated the administrative aspects of training events, technical assistance consultancies and sub-contractors • Human Resources Management  Identified HR issues to be addressed the COP or DCOP, including staffing needs, changes in labor law, contract renewals, etc.;  Ensured HR policies and procedures are followed;  Coordinated annual employee performance evaluations and assist supervisors charged with conducting evaluations of their staff. • Provided any other duties as assigned by the DCOP.

This program evaluated houses post-earthquake and either listed them as green for not damaged, yellow for damaged, but reparable or red for damaged, but not repairable. This specific program repaired a total of 1700 houses that were categorized as yellow houses. • Managed a team of engineers (Miyamoto engineers and MTPTC engineers) for the implementation of the project; • Managed the subcontractors engineering firm which made the repairs of the houses • Coordinated the training classes for masons, carpenters on the new guidelines of repair for damaged houses from the earthquake; • Facilitated the understanding of the program to the population (Leganes and Carrefour-Feuille); • Provided Operational support, including planning and monitoring of the multiple development program; • Was in charge of all the program logistics.

• In consultation with the potential grantee partner as well as with the PDOs and/or Procurement Specialists, developed a monitoring and evaluation process for inclusion in each grant; • Monitored the implementation progress of each grant along with the Procurement Manager and Specialists. Ensures that the implementation is carried out in a non-partisan manner and that all administrative outputs as stated in the grant agreement are achieved. Coordinated on each grant with the relevant Procurement Specialist, Program Development Officer and Financial Manager as necessary; • Conducted daily assessments of the activities to ensure that they are functioning properly. This included meeting with team leaders; ensuring that workers and trucks were on site and mitigated any problems that arose;

• In coordination with the Senior Program Development Officer (SPDO ) and Program Development Officers (PDO), participated in the revision of project proposals and budgets for the proposed grantee activities in order to improve the objectives, focus, efficiency and feasibility of grants to be approved; • In consultation with the potential grantee partner as well as with the PDOs and/or Procurement Specialists, developed a monitoring and evaluation process for inclusion in each grant; • Worked with PDOs to ensure that the subsequent grant agreements accurately reflect approved activities; • Drafted all grant agreements for signature by the Chief of Party or her designee and ensure that all associated documentation such as the Proposal Competition and Grant Negotiation memos have been completed by the relevant parties; • Monitored the implementation progress of each grant along with the Procurement Manager and Specialists. Ensured that the implementation was carried out in a non-partisan manner and that all administrative outputs as stated in the grant agreement are achieved; • Coordinated on each grant with the relevant Procurement Specialist, Program Development Officer and Financial Manager as necessary; • Provided regular updates for staff on grant status and ensures proper information entry in Access database; • Drafted grant-related correspondence (letters of receipt, issue letters, rejection letters, close-out letters etc.); • Maintained all grant files (excluding finance documentation), including: MOUs ; grants; Notes to File; official approvals, extensions, and other correspondence; and final reports; • Collected information and data on the implementation progress of each grant and gived input on implementation issues to the PDO for inclusion in the written evaluations of completed grants; • Other duties as assigned by the Chief of Party and/or Deputy Chief of Party that was consistent with the overall focus of the assignment.