In charge of the administrative management of the Organization by ensuring the effective administration, plan, direction and coordination of supportive services. / Responsible for all matters related to office and house management. / Oversee all maintenance activities by ensuring that the sites assets are managed in a manner that sustains serviceability. / Provide staff with a safe and well maintained work and living environments. / Oversee the complete spectrum of Facilities Management services including maintenance services, space optimization. / First line of contact with all external utilities and general housekeeping. / Responsible of general maintenance of the sites and their contents. / Assists in managing supplies of furniture and equipment, contacts and arranges maintenance and repair of services under contract and those not under contract.

Responsible for maintaining, developing and implementing administrative and finance systems within the country: • Prepares country office budget; • Oversees the financial spending and reporting operations for the office for the execution of two-million dollars for Haiti operions running; • Tracks expenses against budget; • Provides timely financial management information to the Country Director; • Monitors and reports on project and country office income and expenditures; • Prepares monthly Budget vs. Actual report; • Develops and implements standard administrative policies and control systems for the running of the country office; • Assists the Country Director in the preparation for both intern and external audits and provides responses; • Ensures an efficient financial flow process and timely payments for the goods and services acquired for the implementation of project activities; • Handles together with the Country Director complaints, disputes and grievances from staff gathering the information, documenting and filing appropriately and if necessary consulting with a labour lawyer; • Promotes and maintains good employee and labour relations with the staff through various activities and interventions; • Coordinates all local recruitment requests, in consultation with line management to prepare job descriptions, identify media/advertising sources, advertise vacancies in accordance with recruitment procedures, and deal promptly with all recruitment-related correspondence; • Conduct interviews, complete reference checks and in consultation with the Country Director prepare contracts of employment and ensure all employees have completed statutory documentation; • Prepares and manages accurate and systematic payroll and income tax payments; • Issues lease and service contracts and maintain their records and monitoring; • Manages and maintain the HR system: recruitment process including employment contract, absence, presence, leave, induction, exit interview; • Liases with local legal advisor; • Provides IT support to staff office in coordination with the country office IT Consultant and Regional IT Manager; • Guarantees an effective logistics in terms of travel planning, office maintenance, fleet management.

Provide administrative and logistics support to staff and visitors while undertaking accurate development and maintenance of other office systems. Ensure adequate support is provided to international staff in the office. • Suppliers payments and invoicing the company clients • Payroll Preparation • Managing international staff residences • HR support • Office and Facilities Management • Vehicles Management • Forecasting and costs monitoring • Expenditure tracking & reporting

• Administration & Logistics Management • Reception, Mailroom Service & Office Maintenance Management • Official Travel Arrangements (by plane, helicopter & bus) • Administrative Support to the International Staff : Set up their legal stay in Haiti by providing them with official documents (Residence Permit, National Driving Licence & ID Card) / Set up language courses and formations when needed • Developing policies and assuring staff compliance • Technical Support & Administrative System Supervision to the suboffices in regions • Assuring an effective equipment maintenance, installation & repair (in main office and other regional offices) • Assuring an effective interoffice telecommunication (in main office and other regional offices) • Contracts Suppliers Management