Responsible for overall maintenance of HIS premises including supervision of all facilities management staff including the Cleaning Staff; making sure they perform up to the standards expected of each position; Procurement for the office needs; manage petty cash; organizing office activities (trainings, events, conferences…); Plan and Coordinating maintenance for Generators, batteries, pool, cars…

Information management • Develop and maintain office filing systems both for hard and soft copies. Meeting, travel, and schedule management • Manage the professional staff calendar of selected staff. • Take, prepare, and distribute minutes from meetings. • Assist in the preparation of materials, reports and presentations, as needed. Translation & interpretation • Provide written translation of documents as needed. Procurement • Assist with the identification of, and negotiation with local vendors and other procurement related-tasks, as needed. • Assist with office procurement including vendor verifications, and quote collection. Inventory • Tag all assets and track inventory within TAMIS • Coordinate with the accountant to ensure fixed assets documentation are maintained in appropriate files Other • Oversee driver and office cleaner • Manage vehicle pool including monitoring of fuel usage and maintenance records • Manage petty cash • Perform other duties as assigned.

1.Manage the calendar for the Country Representative and COMU Director and help prioritize meetings. 2. Receive, filter and follow up correspondences, documents requiring signature, and drafting appropriate responses. 3. Coordinate meeting logistics including scheduling, facilities set-up, food procurement, and equipment needs. Prepare agenda, produce and supply materials, record and distribute meeting notes. 4. Work with the operations team to ensure the appropriate logistic support for the Country Representative and COMU Director. 5. Draft and translate (as needed) project documents such as official correspondences, memos, meeting notes, and technical documents. 6. Ensure travel, hotel, and other logistical arrangements are made for the Country Representative and COMU Director. Travel arrangement will be in compliance with USAID regulations. 7. Receive and direct all incoming phone calls, electronic and paper mail, and office guests in a manner that benefits the country office. 8. Manage all paper and electronic files for the Country Representative and COMU Director. 9. As requested develop PowerPoint presentations. 10. Oversee all administrative needs for Country Leadership Office. 11. Support any special projects, reports, and other duties as required.

- Support the daily operations of the senior management team in organizing internal and external meetings, as well as synchronizing schedules team members - Participate and prepare the Minutes of the DMT meeting (monthly) - Do all translation for the Country Representative and other units in need. - Prepare Media Report, Ayiti times - Participate on meeting with other PNs (support to the Country Rep.) - Maintain administrative systems, including communication logs, budget trackers, and filing systems, including properly filing and archiving of all documents regarding Head of delegation office; - Prepare project correspondence and facilitate communication between the project office and the HRC/PNs as needed; - Assist in the preparation of reports and presentation materials, specifically regarding formatting and presentation using the appropriate software; - Responsible for the procurement of office supplies, manage the stationery and make orders (RO) at regular intervals and maintain office inventory records; - Assist the project technical staff in arranging travel and hotel accommodations, assist short-term consultants with logistical issues and administrative necessities, and maintain calendar records of office activities and employee travel and leave; coordinate and link with the administration and logistics to ensure accommodation and transport newcomers and visitors. - Coordinate logistics for all project events, including meetings, conferences, and trainings; - Drafting of official correspondence, directives of reports of meetings or reports. - Maintain the record (paper and digital) policies and procedures of the Delegation, in close collaboration with all departments. - Taking appointments and meetings for the management team as an interpreter if necessary, establishing accounts s appropriate. - Receive all documents to give a signature to the head of the delegation. - Complete tasks assigned by the other members of Senior Management Team in Haiti

- Prepare daily report for the production. - Prepare monthly report - Monthly Inventory - Prepare Payroll for the workers - Prepare Monthly Payroll Reconciliation. - Prepare the program of the production according to the orders - Prepare and make follow up for the purchases - Supervise the Mixer Department and the controller - Make follow up with the Sales and Accounting Department - Supervise the work of the technicians(mechanics and electricians) according to the reports - Organize the work of the workers on the floor - Translate documents and meetings into French and Creole for the General Manager - Assist the Plant and General Managers with administrative details related to the organization of the factory.