Main duties

Finance: 

·       Manage PADF budgets

·       Develop Budget for the new proposals and projects

·       Responsible for the successful completion of the annual audit.

·       Ensure that follow up actions to audit findings are taken as required to address weaknesses in financial controls and procedures

·       Financial Management expert of PSJET project

Internal control and risk management

·       Review internal controls and policies/guidance included in the Regulatory Framework

·       Facilitate internal and external audit missions and ensure the final audit report is sent to key stakeholders on time; follow up to ensure that finance-related audit actions are implemented and action taken as required to address weaknesses in financial controls and procedures

·       Map and monitor operational and financial risks and take appropriate mitigating actions.

Human Resources:

·       Supervises the human resources functions, including recruitment and personnel systems, annual evaluation, benefits, payroll, timesheets

·       Ensures smooth and efficient personnel management, gender equality and non-discrimination practices within the entire PADF operation in Haiti,

Services:

·       Ensure effective identification and use of resources in various concrete Value for Money (VfM) areas, including eco-efficiency and inclusivity, common premises, costing, results-based budgeting financial monitoring etc. 

·       Ensures that appropriate, efficient and effective operational services are provided to facilitate the successful and timely implementation of all PADF programs, projects, initiatives and activities in Haiti.

Procurement:

·       Oversee all activities related to purchasing goods.

·       Ensures that all procurement is in full compliance with PADF’s policies and procedures and donor requirements.

·       Responsible for overseeing and monitoring all PADF-Haiti purchases.

Operations: 

·       Implement policies and procedures that will improve day-to-day operations.

·       Oversees and directs the management of all facilities owned or rented by PADF in Haiti, including rent, utilities, space, communications, security, information technology, motor pool, domestic and international travel.

Security:

·       Responsible for the regular and continuous updating of security procedures, ensuring their compliance,

·       Analyzing risks and security developments, in close collaboration with the Country Director

·       Provide daily security directive in crisis periods

·       Advise the Country director on security posture for the different PADF offices in Haiti.

Programme Director / Logistic Expert of the PIUCA a PADF-OAS-USAID- ONI project

Duties:

·       Lead the financial oversight management, monitoring and reporting of all the country programme budget - and where applicable private sector fundraising budgets

·       Monitor compliance of expenditure to ensure that objectives and targets are met

·       Ensure accurate and appropriate management information including the expiry of funds and need for PBA extension is provided on programme budget allocations, commitments, expenditures and projections and to ensure errors and discrepancies are detected and corrected. 

·       Advise on the coding of the new PBAs to reflect the accepted donor proposal and to ensure appropriate fund monitoring.

·       Monitor donor contribution, financial management and financial utilization report to donors.

·       Support staff payroll run by ensuring that adequate funds are allocated for staff salary and cost distribution uploaded for all staff.

·       Maintain an analysis of the payroll and related funding gaps and take appropriate decisions with the managers.

·       Produce required VISION reports, including routine reports, specific reports reflecting utilization, make recommendations to ensure reconciliation and re-phasing. 

·       Liaise with Operations Section for budget allocation for programme support and cross-sectoral costs.

·       Monitor allocation and expenditures trends; generate, prepare and share with members of the Country Management Team the financial progress reports adapted from VISION and bring to the attention of the Programme & Planning Specialist any deviations or delays for corrective measures.

·       Prepare and timely submit monthly Management Indicator reports to the meetings of management team, including analysis on key programme indicators

·       Monitor commitments and expenditures to ensure timely, accurate and appropriate grant information is provided on programme budget, allocations, commitments, expenditures and projections.

·       Support in ensuring that funds are only used for the agreed purposes and in line with project proposals and donor conditions,

·       Keep office senior management, program specialist, budget owners and section chiefs informed on Direct Cash Transfer to partners status and utilization rates and make recommendations for corrective action as required.

·       Provide reports on budget utilization during reviews (Mid-year, annual and mid-term reviews).

·       Prepare or oversee the preparation of various reports and analysis relating to contributions as required by management.

·       Analyses and document business processes in respect to the contribution management and implementation,

·       Carry out capacity building for strengthening budget management of the office

·       Develop and revise the CO office budget, contribution and financial strategies with programme’s 

Duties:

1.      Implementing partnership management 

• Provide technical and administrative support in the implementation of HACT in line with the partnership management policy and procedure in Haiti Office.
• Coordinating Micro Assessment of partners, Audits, Spot Checks and Programmatic Visits
• Support the contracting of audit firms for Partners assessment and audit.
• Review all FACE Forms submitted for payment or liquidation to ensure their compliance with partnership management (HACT) procedures.
• Update the HACT status report monthly for RO and HQ
• Identify High and Significant Risk partners and provide technical assistance
• Prepare monthly reports for CMT meeting and Regional Office.
• Design and implement capacity building strategy/initiatives for CO staff to ensure that CO staff are familiar with the HACT and CSO procedures and other relevant corporate policies, procedures and guidance that impact on implementing partnership management.
• Design and implement financial capacity building activities for more than 100 implementing partners of UNICEF Haiti with emphasis on the HACT, FACE and E-Tools procedures.
• Carry out training on Programmatic checks and Spot-checks for the staff to ensure quality assurance and create a pool of spotcheckers.
• Secretary of the internal partnership management (HACT) taskforce
• Participate in the Inter Agency partnership management (HACT) Committee.

Main duties:

• Manage the General Accounting team
• Develop training tools and monitor training for mission and local team
• Organize Webinars for the new countries entering the GSSC
• Oversee the reconciliation of 97 bank accounts from 33 country offices
• Match and clear of bank reconciliation Items
• Update the bank accounts master template and assign responsibilities to the different processors
• Supervise the General Accounting Team and assign countries and bank accounts by processors and senior processor
• Clear VAT and Credit memo

Duties:

·       Monitor bank transactions and prepare monthly bank reconciliation

·       Manage treasury (create bids, purchase of foreign currency)

·       Maintain contact with local banks

·       Resolve discrepancies with banks and other stakeholders

·       Collect cash forecasts from the different sections

·       Manage UNICEF bank accounts

·       Follow the reconciling items in bank reconciliations

Duties:

·       Compile the different financial reports from field office

·       Monitor Field Office Budget

·       Monitor compliance with accounting documentation

·       Authorize disbursements (Payments to suppliers, Advance payments to employees)  

·       Review of financial reports from four (4) impact areas

·       Cash management: coordinate financial disbursement for the sub-offices

·       Prepare bid documentation for accounts replenishment, place bids to check exchange rate and send the cash forecast to the HQ office to replenish finalize bid transaction

·       Ensure quality assurance of financial documentation

Main Duties:

·       Manage the program activities

·       Manage Grants and contracts

·       Manage the budget of the office

·       Manage Human Resources

·       Prepare technical reports at the month end for the country office

·       Representing the organization in meetings with partners

Main Duties:

·       Prepare monthly bank reconciliation

·       Manage bids

·       Resolve discrepancies with banks and other stakeholders

·       Collect cash forecasts from the different sections

·       Manage STC bank accounts

·       Coordinate cash management

·       Supervise the Administration and accounting team

·       Prepare and manage the Finance and Administration budget

Financial Management:

·       Maintain accurate financial records and ledgers.

·       Prepare monthly, quarterly, and annual financial reports.

·       Monitor budget implementation and provide regular financial updates.

·       Prepare donor reports and submit them within the deadlines

·       Regular meeting with program coordinators and field staff and support for the proper financial documentation complying with the financial policy

·       Provide financial orientations for the staff as per need. 

Budgeting:

·       Prepare and manage the budget for Administration

·       Assist in the preparation of the annual budget.

·       Monitor budget utilization and provide recommendations for adjustments as needed.

Cash Management:

·       Manage cash flow and ensure timely disbursement of funds.

·       Monitor bank transactions and reconcile accounts regularly.

Financial Compliance:

·       Ensure compliance with donor requirements and organizational financial policies.

·       Coordinate and support audits, both internal and external.

Administrative Support:

·       Oversee general administrative functions.

·       Maintain office supplies and equipment.

·       Assist in organizing meetings and events.

Documentation and Reporting:

·       Maintain proper documentation of financial transactions.

·       Prepare and submit timely financial reports to relevant stakeholders.

Main Tasks:-

·       Accounts Receivable Management

·       Developing new collection policies

·       Database management

·       Implementing strategies to improve the performance of the Collections Department

·       Managing the collection policy

·       Preparing financial reports

·       Managing credit policy (Analyzing requests, Granting a line of credit, Opening accounts, setting credit terms)

·       Supervising and training staff in the collections department

·       Supervising and training staff in the billing department

·       Providing support to the Administrative, Sales, and Technical Management

Main tasks:

• Budget preparation

• Budget monitoring

• Bank reconciliation

• Cash management

• Payroll

• Management of Accounts Receivable and Accounts Payable

• Inventory taking

• Taxation

• Preparation of financial reports

• General administrative management