• Ensure drivers are trained in SC policies, procedures, first aid, care of their vehicles, use of vehicle in off road conditions and daily servicing. • Monitor and audit fuel account accordingly, report fuel account inconsistencies to SCI Fraud team and the Country Director. • Ensure that vehicles are adequately equipped with tools, fire extinguishers, first aid kits and any other equipment required as part of the programmes local safety and security policies and procedures. • Conduct 10% of vehicle accessory serviceability check over each Quarter. • Conduct 10% monthly Driver’s Licence checks. • Ensure all audit checks are recorded appropriately. • Assets are identified in the Procurement plan • Assets are correctly depreciated and Finance are informed • An asset replacement/renewal plan is in place and shared with Grants and Programmes for proposals • Hibernation and evacuation procedure in the security plan includes asset safe guarding • Disposed assets (sale, donation, scrapping

• Appropriate due diligence is carried out on suppliers. • A procurement tracker is in place and used at CO and field level and is distributed to relevant staff on a periodic basis (at a minimum, once per month). • The performance of the procurement services across the program is monitored and is meeting the program’s supply needs • Monthly report to include number of PRs from Procurement Plans • Responsible for controlling and monitoring the storage, movement, disposal and reporting of stock from reception to the point of distribution. • Ensuring that warehouse staff are aware of and adhere to the Warehousing and Stock Management Standard, Policy and this manual, and the team is adequately resourced, supported and managed. • Develop costs and budget to cover transport needs and ensure programme managers and budget holders are informed. • Ensure correct utilisation and allocation of fleet across the programme. • Oversee vehicle planning and allocation. • Central management of ve

• Attribution of market within procedure. • Put in place the project base manual. • Track and do the follow up of all contract • Field visit into the pack for project progression • Preparation and follow up on tender procedure and documentation • Preparation of annual procurement plan and do the follow up with the Technical manager. • Supervise the assistant in PM in the accomplishment of her task. • Do training and follow on formation need for all procurement staff • Do the follow up on audit report and have in place a professional documentation system • Do Staff supervision on behind Procurement manager • Prepared tender document and conduct of tender process. • Put in place strategy for the department • Doing follow up on officers works • Do training for staff over procurement process.

• Attribution of market within BID (banque interAmericain de Development) procedure. • Put in place the project base manual. • Track and do the follow up of all contract • Field visit into the pack for project progression • Hiring of Firm and individual consultant is part of the selection within BID (banque international de development) procedure. • Preparation of annual procurement plan and do the follow up with the Technical manager. • Update of contract register. • Supervise the assistant in PM in the accomplishment of her task. • Preparation of documentation for non objection to send to BID • Do the follow up on audit report and have in place a professional documentation system • Check on Bank process for each market need to be launch.

• Make sure that contract is renewed and if need assistance in vehicle follow up for repair and else do the contact with the repair place. • Check if fleet manager is completing all record and take complete and sign log book from all drivers. • Ensure that fleet are opera regular check on driver and prepare regular 6 months training for them • Verify that monthly inventory are occur and that inventory sheet are complete by Stockeeper and send for report • Ensure that all procedure for Stock Handling (Stock card and Inventory) are follow • Check for the irregularities on procurement procedure and supervise the procurement officer on all transaction. • Organize Call Tender Meeting and prepare all documentation. • Always verify is documents and quotes are correct and follow donor recommendation. • Verify if documents are authorized by the right budget holder and if finance has verified for the budget account. • Verify if procurement are follow donor requirement and procedure. • Verif

• Verify that all requests for purchase are log in the action plan file • Check if the request was issuing to subcontractors, manufactures and suppliers in order to get the required quotations by the junior Purchasing • Make the Contract negotiation with the transport subcontractors and suppliers of materials. • Determining fair market price for all materials during negotiations with the subcontractors. • Evaluation and selection of the subcontractors. • Ensures the communication and defines process for interaction and delivery timeframes with suppliers • Present the findings to the clients for their approval • After Client’s approval, PO will be raised through administration department. • Do the Follow-Up with Digicel customs department to make sure that suppliers are respecting the agreed delivery timeframes. • Supervise Junior Purchaser who performs mainly lower cost purchases. • Supervise PO preparation and payments control. • From the administration’s information’s, prepare mon

• Process Purchase Requests (PRs) for goods or services, through the most appropriate method/procedures, based upon Tearfund’s value for money policy or donor regulations, ensuring transparency and accountability. • Ensure that all in-coming and outgoing Stock records are correctly incorporated on the Stock Cards, Goods Received Notes, Waybills and storage is as per expected Tearfund’s/Sphere standards • To ensure Fleet/Transport contracts are negotiated according to MC SS policies and are presented in an agreed format for authorization. • To be responsible for day-to-day planning for vehicle use. Ensure that the vehicles are used and utilized in the most cost effective way. • Implement and follow-up system for allocating cars to teams, obtaining the proper authorization before allocating any vehicle. • Maintain an up to date movement’s board/ register detailing the whereabouts of all Tearfund’s vehicles in Leogane/Tom Gato. • Monitor the proper maintenance of logbooks for all Tearf

• Do logistics plan for supply or procurement thought what all program (wash and else) and also supervised the need of the office and expat staff. • Follow up with requisition and order (PR tracking). • Plan all vehicle need and movement for the all months for the IO programs at the coordinate office and in the field. • Make sure that all procedure for log as fleet, IT, supply and else are follow by the team. • Make a list of all supplier and transporter so we could have a reminder at all time and do regular market survey each time we feel a change into the market place. • Make sure all proper document from warehouse ie waybill, letter of travel, good received notes, purchase order are feel properly and copy, placed in the right place and check if they all are authorized and sign. • Be sure that all equipment are working properly star by the IT to finish to the all other assets. • Keep up to date all books start by the warehouse record to the drivers and fuel record. • Make sure th