Forecast procurement needs  Build and develop relationships with key suppliers and customers  Lead the procurement group in all phases  Identify and develop training opportunities for the procurement team  Order materials and services as per approved requisitions and negotiated appropriately approved review quotations  Prepare and issue purchase orders in accordance with organization policy and negotiated terms and conditions  Maintain procurement files  Update the purchasing activities in the procurement tracker  Manage vendor relationships and assist in building effective partnerships  Dealing with supplies and brokers  Help to lower the cost and secure agreements  Liaise with Finance Department to ensure accurate and timely payment of invoice

 Supports administrative and financial functions, including procurement and human resources  Receive request procurements and Prepare the POs in the Tamis program  Comparison of the invoices with the purchase/service orders  Manages project archives/files and staff employment contracts  Validates the accuracy of vouchers, invoices, purchase orders, disbursement request, expenses and other financial documentation before submitting for approval to the DPS or COP for approval and signature  Maintains accounting files and payment control to prevent improver or duplicate payment, and manages DEED-wide project filing system – hard copy and electronic – providing guidance to PAP and field office staff to ensure DEED’s proper financial and administrative record-keeping  Assists the DPS in other administrative and financial tasks as appropriate

 Provide administrative, financial and logistical support to the project office and to local and international consultants on short-terms missions  Provide daily petty cash management; meeting travel and vehicle schedule planning and coordination  Inventory management  Take meeting notes and draft minutes as appropriate; help with production and formatting of project written outputs and deliverables, and provide other Administrative and Technical Support as needed for project activities in cooperation with other project staff  Report to the Director of finance and Administrative  Issuing the purchase /service orders  Reception and control of the goods purchased  Follow up with the suppliers for the services and the deliveries  Planning of the daily route of the drivers  Supervision of the drivers  Comparison of the invoices with the purchase/service orders  Reception and transfer of the phone calls

 Preparation of the banks reconciliations  Writing of checks  Preparation of the monthly sales reports  Took care of daily bank deposits  Registration of the transactions in the book-keeping software  Took care of the correspondences  Reception and transfer of the phone calls

 Registration of the daily sale reports for Digicel  Charged to maintain inventory of stock  Charged of account payables  Preparation of the banks reconciliations  Writing of checks and daily deposits  Preparation of the monthly payroll  Update the reports of sales  Registration of the transactions in the book-keeping software (QuickBooks)  Follow up on advances given to the employees  Took care of the correspondences  Reception of the phone calls

 Preparation and Follow up on contracts  Preparation of selling and buying request  Preparation sells promissory notes  Preparation the request of the Dean of Court of First Authority of Port-au-Prince  Preparation passport authorization for minors  Preparation travel authorization for minors  Preparation Affidavit, Sell certificate  Preparation and wrote the correspondence expedition, gross, receipt, bills  Preparation the Administration Board’s report statement  Paid Invoices: CAMEP, EDH, TCA, TELECO, Building Insurance and vehicle  Wrote checks, receipts and took care of bank deposits  Set up appointments, place international calls, send e-mails and do follow-up  In charge of Petty Cash (disbursements and report)  Archivist

Sunny Morning Food, Inc. (Port-au-Prince): SECRETARY  Preparation selling and buying request - Report-Inventories of merchandises  Reception and control of the goods purchased  Follow up with the suppliers for the services and the deliveries  Reception and transfer of the phone calls  Took care of the correspondences