• Maintain calendar of meeting, and travel schedule as requested. • Prepare minutes of meetings, correspondence and reports, including editing and translating letters/documents. • As requested, organize electronic mailings. • Support and follow up on all demands for service. • Maintain specific office files, accounts payable, and other general information. • Follow up with logistic services for timely delivery of furniture and supplies. • Contact and follow up as required to resolve problems with computers, telephones, software, networked printers, scanners, email, ftp site(s), and other applicable hardware/software. • Draft correspondence, memos, and other documents, as requested. • Maintain updated data regarding the personnel. • Obtain and track signatures as needed to process memos, correspondence. • Ensure proper phone coverage, answer and transfer incoming phone calls, take messages and handle routine inquiries and requests. • Update and maintain online office calendar, to inc

• Keeping diaries and arranging appointments. • Devising and maintaining office systems; • Booking rooms and conference facilities; • Managing and maintaining budgets, as well as invoicing; • Liaising with staff in other departments and with external contacts; • Ordering and maintaining stationery and equipment; • Sorting and distributing incoming post and organizing and sending outgoing post; • Arranging travel and accommodation for staff or customers and other external contacts; • Liaising with colleagues and external contacts to book travel and accommodation;

• Managing and maintaining budgets, as well as invoicing; • Liaising with staff in other departments and with external contacts; • Follow up with logistic services for timely delivery of furniture and supplies. • Contact and follow up as required to resolve problems with computers, telephones, software, networked. printers, scanners, email, ftp site(s), and other applicable hardware/software. • Keeping diaries and arranging appointments. • Devising and maintaining office systems; • Booking rooms and conference facilities; • Managing and maintaining budgets, as well as invoicing; • Liaising with staff in other departments and with external contacts; • Ordering and maintaining stationery and equipment; • Sorting and distributing incoming post and organizing and sending outgoing post; • Arranging travel and accommodation for staff or customers and other external contacts; • Liaising with colleagues and external contacts to book travel and accommodation;