repare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software. • Answer phone calls and direct calls to appropriate parties or take messages. • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors. • Attend meetings to record minutes. Proof read all correspondence • Greet visitors and determine whether they should be given access to specific individuals. • Read and analyze incoming memos, reports submissions, and reports to determine their significance and plan their distribution. • Update and maintain executive vacation and travel calendars for the reporting team. Track schedule and events calendar. • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. • File and retrieve corporate documents, records, and reports. • Open, sort, and distribute incoming correspondence, including faxes and email. • Make travel arrangements for executives. • Create reports using various database management or word processing. • Create, maintain, and enter information into databases. • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.