Provides general administrative support, including answering telephones, assisting visitors, and reviewing incoming & outgoing correspondence/ effectively manages calendar, including scheduling and coordinating projects meetings and facilitating travel/ Support coordinators in preparing and controlling projects administrative budget and expenditure, with knowledge of systems used in financial/accounting applications identifies trends in operational procedures to recommend change and compose/edit technical and administrative correspondence and documentation

1. Maintain office services Design and implement office policies/ Establish standards and procedures/Organize office operations and procedures/Supervise office staff/ Prepare time sheets/Control correspondences/Review and approve supply requisitions/ Liaise with other agencies, organizations and groups/ /Maintain office equipment 2. Supervise office staff Assign and monitor clerical and secretarial functions/Recruit and select office staff/Orient and train employees/Provide on the job and other training opportunities/ Evaluate staff performance/ 3. Maintain office records Ensure filing systems are maintained and up to date /Ensure protection and security of files and records/Ensure effective transfer of files and records/ Ensure personnel files are up to date and secure 4. Maintain office efficiency Plan and implement office systems, layout and equipment procurement/Maintain and replenish inventory/Check stock to determine inventory level/ Anticipate needed supplies/ Verify receipt of supply

1. Provide support to supervisors and staff to develop the skills and capabilities of staff.: Ensure that accurate job descriptions are in place /Provide advice and assistance in developing human resource plans/Provide staff orientations 2. Monitor staff performance and attendance activities: Monitor daily attendance./ Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services 3. Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure is used to hire staff: Provide advice and assistance to supervisors on staff recruitment/Prepare notices and advertisements for vacant staff positions/Participate in applicant interviews/Conduct reference checks on possible candidates/ 4. Provide information and assistance to staff, supervisors and Council on human resources and work related issues. Support the development and implementation of the human resources plan and personnel management policies and procedures/ Explain and provisions of the personnel policy/ Explain employment standards and legislation such as workers compensation, labor standards and Fair Practice

Greeting customers who enter the enterprise / stock control and management./ Assisting customers and clients to find the goods and products they are looking for/Responsible for processing cash and card payments /Stocking shelves with merchandise/ Answering queries from customers/ Reporting discrepancies and problems to the Sales Director/ Giving advice and guidance on product selection to customers/ Balancing cash registers with receipts/ Responsible dealing with customer complaints/ Working within established guidelines, particularly with brands/Responsible for security within the enterprise/ Receiving and storing the delivery of large amounts of stock/ Keeping up to date with special promotions and putting up displays

Prepare and manage correspondence, reports and documents/ organize and coordinate meetings, conferences, travel arrangements /take, type and distribute minutes of meetings / implement and maintain office systems/ maintain schedules and calendars / arrange and confirm appointments/ organize internal and external events/ handle incoming mail and other material/ set up and maintain filing systems/ set up work procedures/ collate information/ maintain databases/ communicate verbally and in writing to answer inquiries and provide information/ liaison with internal and external contacts/ coordinate the flow of information both internally and externally/ operate office equipment/ manage office supplies

Provide administrative support to ensure that operations are maintained in an effective, up to date and accurate manner/ Provide support to Director to ensure he is provided with the resources to make effective decision/ Provide receptionist services/ Type correspondence, reports and other documents/Maintain office files/Open and distribute the mail/Take minutes at meetings/ Distribute minutes/Coordinate repairs to office equipment