-Develop and maintain section filing systems; -Track and process all Travel request on TAMIS for hotel and plane reservations (CAP) in coordination with the AM; -Update Visitors board regularly; -Manage publications tracker and posting on TAMIS; -Handle mail and internal communication (inter-departmental correspondence) distribution throughout both premises three times a day; -Route messages and information to appropriate individuals, paying particular attention to channeling communications to other relevant departments; -Revise travel requests in accordance with travel Specialist and logistics Manager; -Update all Administration tracker: hotel, plane tickets, publication; -Assist staff with the preparation of travel reports and reconciliation; -Track all Administration leave requests with direct supervisory approval; -Route messages and information to appropriate individuals; -Coordinate translators as needed; -Replace the other Administration Officer Lynda Lambert when absent; -Replace the PAP Logistics and Travel Specialist during absences; -Follow up on Logistics activities in absence of Logistics Manger; -Assist and facilitate the Administration Manager with official memos and correspondence; and -Perform other duties as required.

Assist with recruitment and hiring process through short listing resumes, scheduling and observing interviews, collecting required documents, checking references, and verifying salary history; -Develop and maintain personnel files for all staff, to include updating contact information and maintaining the privacy of each file; ensure strict confidentiality. -Ensure that USAID-HAITI-AVANSE and DAI home office human resources policies and procedures are enforced; -Assist with on boarding new hires to ensure that they are fully capable of meeting the requirements of their positions in accordance with DAI hiring guidelines; -Advertise job vacancies, look for qualified candidates, and encourage prospective candidates for employment with USAID-HAITI-AVANSE. -Assist with candidate screening in collaboration with the hiring unit to short-list the ideal candidates; -Participate in interviews, notify short-listed candidates of tests/interviews and the final results; ensure a transparent and impartial recruitment process; -Keep all office recruitment files up to date. Coordinate and supervise the preparation of employment agreements; -Orient incoming staff at the regional office; -Establish calendar and process for completing quarterly and annual employee performance evaluations. -Train supervisors charged with conducting evaluations of staff members in their units, and monitor compliance with the process; -Establish and maintain a database of all employee contracts with contract start dates, expiration dates and information on starting salary and increases, using DAI home office template.

Check the project contracts in accordance with requirements -Assist in handling payments to local mapping team and 60 youth mappers in the training program and related reporting. -Draft certificates to local mapping team and youth mappers -Assist and advice staff regarding the use of appropriate templates for the various contract types -Update data file on shared drive regarding templates and instructions for contracts -Keep and update list of the project’s ongoing contracts with the deadlines -Inform the Project Team on time when contracts have to be extended or renewed -Register, follow-up and up-date contracts in excel -Handle divergences with service providers if necessary -Liaise with the different parties in case of accidents (including insurances and police)

Greet customers. -Maintain the filing by ensuring confidential management. -Organize meetings with foreign Investors. -Coordinate the information flow -Draft the routine correspondence -Facilitate information to the Investors, business people and little vendors -Publish relevant documents -Prepare meetings with investment community -Organize and advertise business training for students and Investors -Respect the National Commercial Code -Maintain supply inventory -Arrange travel for foreign Investors

Assign and monitor clerical and Administrative functions -Design and implement policies for the Office in Cap -Supervise staff especially six drivers -Monitor and record long distance phone calls -Prepare time sheets -Control correspondences -Review and approve supply requisitions -Liaise with other agencies, organizations and groups -Update organizational membership -Maintain office equipment -Recruit and select office staff -Evaluate performance of drivers, janitors and housekeepers -Preview training opportunities for staff -Create improving procedures for staff -Coach and discipline staff -Design filing systems -Ensure confidential management -Ensure personal files are up to date and secure -Check stock to determine inventory levels -Anticipate needed supplies (Water, fuel, office furniture ect…) -Verify receipt of supply -Perform procurement needs for the Office -Manage petty cash accuracy

Greet visitors like Ambassadors, Diplomatats, HNP, Bodyguards, Senators, Deputy, Ministers ect… -Organize meetings -Draft official correspondences -Facilitate of information to the staff -Publish documents to the Radio Station -Coordinate of the information flow to the Ministère de la Justice et de la Sécurité Publique -Filter outgoing correspondences -Maintain confidential filing by safekeeping materials -Prepare background documentation notes for meetings organized by the Public Security State Secretary Administration of travel for the Public Security State Secretary or the Chef Cabinet and other staff in the Directorate as required including itinerary, hotel reservations, preparation of travel authorizations, processing requests for visas, and other documents. -Maintain the Public Security State Secretary diary focusing on major events, deadlines with staff and foreign relationship And all Assistant tasks asking my any Chief

Greet visitors and customers -Register invoices -Work closely with the Accountant Department -Register checks -Register of paid invoices -Travel arrangement of the DAF and the DEX including travel authorization, itinerary, Hotel reservation ect… -Draft correspondences to Dealers and staff -Assist the Human resources Department in its hiring process -Maintain good filing in the DEX office -Record and deliver check -Control and register invoice orders Ect…

-Greet visitors like Ambassadors, Diplomatats, Bodyguards, Senators, Deputy, Ministers, and Candidates etc.… -Organize little meetings -Organize regular and important meetings -Prepare of meeting summaries of priority to be taken -Draft official correspondences to the Presidency, Prime Minister ect… -Publish documents to the Radio Station -Coordinate the information flow to the Radio station -Filter outgoing correspondences -Maintain confidential filing by safekeeping materials -Prepare background documentation notes for meetings organized by the General Secretary -Arrange travel for the General Secretary or the Cabinet members and other staff -Maintain the General Secretary diary focusing on major events, deadlines with staff and foreign relationship And all Assistant tasks asking by any Chief