• Gestion de l'agenda complexe du PDG comprenant l'organisation logistique de nombreux déplacements, rendez-vous et réunions • Traitement des appels, mails et courriers du PDG, coordination des informations, suivi des échanges • Interface avec tous les contacts personnels et professionnels du PDG, soit une centaine de personnes • Gestion des urgences et rôle d'alerte • Garante de l’image du PDG à travers toutes ses communications - rédaction et envoi de mails à caractère confidentiel • Gestion administrative et suivi de tous les dossiers en cours, personnels et professionnels • Traitement des dépenses personnelles et des notes de frais, suivi du budget annuel • Gestion du personnel de maison (gardien, femme de ménage, jardinier, ouvriers, ...) • Rédaction de documents spécifiques : communiqués, rapports, procès-verbaux, ... • Traduction ponctuelle de documents importants en français/créole • Support en bureautique et en techniques d'organisation

Superviser le personnel administratif et répartir les responsabilités pour assurer la performance Gérer les agendas / les arrangements de voyage / rendez-vous, etc. pour la haute direction Gérer les appels téléphoniques et la correspondance (courriel, lettres, colis, etc.) Soutenir les procédures de budgétisation et de tenue de livres Créer et mettre à jour des enregistrements et des bases de données avec des données personnelles, financières et autres Perform daily program management functions assist in resolving any administrative problems run company’s errands to post office and office supply store

Coordonner les activités et les opérations du bureau pour assurer l'efficacité et la conformité aux politiques de l'entreprise Superviser le personnel administratif et répartir les responsabilités pour assurer la performance Suivre les stocks de fournitures de bureau et passer des commandes nécessaires Soumettre des rapports en temps opportun et préparer des présentations / propositions comme assignées Assister les collègues chaque fois que nécessaire

• Managing the Coordinator’s Agenda (travel, accommodation, appointments….) • Logistic support for field trips/meetings and appointments. • Preparing monthly reports for World Bank • Follow-up for payment suppliers – • Preparing notes, letters and all other correspondence • Any other tasks assigned to me.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. • Represents the executive by attending meetings in the executive's absence; speaking for the executive. • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. • Maintains customer confidence and protects operations by keeping information confidential. • Completes projects by assigning work to clerical staff; following up on results. • Prepares reports by collecting and analyzing information. • Any other tasks assigned to me.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. • Prepares reports by collecting and analyzing information. • Logistic support (accommodation, reservation, room assignments, car rentals) • Arranging Meetings

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. • Represents the executive by attending meetings in the executive's absence; speaking for the executive. • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. • Maintains customer confidence and protects operations by keeping information confidential. • Completes projects by assigning work to clerical staff; following up on results. • Prepares reports by collecting and analyzing information. • Secures information by completing data base backups. • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. • Petty cash • Documents’ translation • Logistic support for meetings and appointments. • Assisting board members in all administrative issues when visiting • Preparing monthly reports for Board meeting • Preparing monthly expenses report for CEO and Board Managers • Follow-up payment with CFO on matters related to CEO’s office • Coordinating with Legal Department with all issues related in communication sector • Assisting Recruitment (HR) from time to time • Any other tasks assigned to me.

• Logistic support for meetings and appointments. • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Filing Any other tasks assigned to me

• Maintaining close contact with our office in NY for any follow-up on replenishment of petty cash and any others reports needing to be treated (under supervision of Finance Officer) • Responsible for accurated and up-to-date reports for the projects • Serve as liaison between UNIBANK & International Banks for payment of international staff • Updating payroll list with related banks. • Preparing vouchers and issuing checks • Keeping all purchases records and payment of invoices • Preparing payroll for all the projects (3) including support staff • Assisting the Finance Officer in any other tasks related to finance • Any other tasks assigned to me.

• Handling airline reservations and travel arrangements for all personnel at post and visitors • Coordinating with Ministries (Haitian Foreign Affairs Ministry, Ministry of Interior, Immigration) to facilitate travel. • Supervising the daily expediting activity of incoming and outgoing Mission personnel. • Liaising and coordinating with the HR Officer and prepare quarterly travel and service report for Country Coordinator • Logistic support (accommodation, reservation, room assignments, car rentals) • Arranging Meetings • Acting as principle liaison between visitors and administrative counselor • Preparing notes, letters and all other correspondence including letters, and faxes • Recruitment process • Follow up with HR files for recruitment • Preparing contracts /amendments • Preparing PO (purchase Order) • Perform daily program management functions • Any other tasks assigned to me.

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. • Completes projects by assigning work to clerical staff; following up on results. • Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. • Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. • Contributes to team effort by accomplishing related results as needed.

• Inventory of tickets stock (issued/left) • Managing all three offices when by boss is away (Bicentenaire, Delmas, PV) • Coordinating with finance consultant in preparing monthly reports on financial situation /view of the company (all three offices) • Preparing voucher • Petty cash • Preparing ticket report to be sent to IATA • Payroll

• Preparing monthly reports to the related Dutch Islands (visas, applications, files…) • Update/listing of the Dutch citizens living in Haiti quarterly • Writing visas • Preparing all visa request to the Netherlands’s Islands (Curacao, Saint-Martin, Bonaire, Aruba, St. Eustachius, Saba) • Logistic support (accommodation, reservation • Receiving applications • Follow-up adoption files (MVV) • Handling Dutch’s renewal of passports • Preparing documents for Legalization (Foreign Ministry) • Exchange with the N.A. and follow-up of the files sent • Any other tasks assigned to me.

• Handling airline reservations and travel arrangements for all personnel at post and visitors • Preparing voucher • Petty cash • Documents’ translation • Preparing contracts. • Logistic support (accommodation, reservation) • Any other tasks assigned to me.

• Updating on Clients’ Account Receivable/Account Payable • Preparing voucher • Preparing daily purchasing report • Preparing monthly report of the “Account Receivable” & “Account Payable” • Responsible of the payment of plastic sellers

• Updating on Clients’ Account Receivable/Account Payable • Preparing voucher • Logistic support (accommodation, reservation • Receiving applications • Any other tasks assigned to me.