Support the finance and operations team on master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, in particular ensuring alignment between the master budgets and funding tracker Coordinate the processes for donor and GoH reporting requirements to ensure that reports are high quality, delivered on time and supported by auditable records. This includes assessing and making recommendations to improve the reconciliation process (reporting assurance mechanism) between Finance, Procurement, Logistics, Distribution, M&E that will ensure accountable reporting to donors • Ensure that Fund Summary or Pre-authorization Letter (PAL) is obtained from the member/donor before an expense is incurred by the Country office; • Maintain a reporting tracker and share regularly with stakeholders within the CO.• Maintain effective communications wiith Save the Children members, providing them with timely

 Develops and implements general services functions;  Oversees leasing, maintenance, and management of housing and office space, personal property, and equipment;  Manages negotiation of leases, purchase and maintenance of vehicle pool and in-country transportation;  Manages inventory and disposal of expendable and non-expendable supplies and equipment;  Develop standards of issuing and controlling project properties;  Worked closely with the Project Manager and field personnel to ensure seamless inventory control environment that tracks equipment and materials at all stages use;  Ensure the compliance of each action of the project with the donors regulations;  Set a strong relationship with partners of the project for a smooth coordination;  Ensures containment of costs through competitive supplier pricing and bidding and pursuing options for volume purchases of material and equipment;  Researches route planning options for all program-related travel and negotiates best value fares arrangements;  Coordinates with Home Office Travel Team for all aspects of travel to ensure smooth transition to assignments including obtaining visas and residency permits, and arranging domestic and international travel and transfers;  Arranges medical evacuation coverage and travel insurance, and provides country-specific briefing and travel packages for all traveling parties;  Manages the process of equipment and material process as required by USAID regulations;  Works closely with the DCOP and Accountant to process travel advances, travel and other allowances in a timely and policy complaint manner.  Manage all events for the office (Training, conference with partners team building…)  Ensure the capacity building of the administration staff of project;  Work with the technical team for submitting deliverables to USAID;  Evaluate the operations activities on a monthly basis for a better management;  Prepare and submit reports to the Direction and the headquarters;  Evaluation of the performance staff;  Supervise the logistic staff, foresee the needs and recommend;

 Assist the senior manager in sub-grant award process  Ensure the maintaining the standards as set forth under 22 CFR 226, OMB circular A-110,  OMB Circular A-122, OMB Circular A-133 and the required as applicable standards provisions, ADS 302.3, FARSs nd AIDARs  Prepare monthly advance forecasting in collaboration with the technical team  Assist Director of sub-awards & compliance in pre-Award surveys of the potential sub-grantees  Follow up & review of the finance reports from the sub-grantees  Ensure the financial reviews that the sub-grantees submit for analyse and compliance  Compliance of sub-grants involving cash for work activities, Asset replacement and Fresh Food  Maintain proper data base & filing system of sub-grants  Training for grantees (SMEs and other Grants development)on simple book-keeping and budget preparation.  Review of the partner’s finance reports before reimbursement  Supervise the activity of Three (3) Sr sub grants Officers in the Leogane, Jacmel and Port au Prince field offices

 Ensure the proper preparation and execution of grant and subcontract documents and disbursements consistent and compliant with USAID and Chemonics requirements, procedures and best practices. Documentation required will include items such as negotiation memos, grant activity forms, branding and marking plans, or others.  Assist with the establishment and implementation of financial and administrative systems that are related to the Grant and are in compliance with Chemonics’ and USAID rules and regulations  Provide policy guidance and interpretation for other project staff involved in grants and subcontracts making and management as well as recipients.  Review and analyze budget estimates for allocability, reasonableness, and consistency.  In coordination with the Grant team, assess recipient capabilities related to activity implementation and advise them on how to enhance them.  In coordination with the Grant team, analyze, assess, and assist with budgetary and financial aspects of grant proposals, recipient financial management capacities and planning for implementation/ procurement and cash disbursement needs for grants implementation throughout the life of the project. The Grant Manager will work with other team members to ensure adequate cash flow for activities throughout their implementation.  Ensure effective liaison between project staff and recipients; provide Grant recipients with technical advice and assistance in areas such as financial management, and financial sustainability, procurement requirements and implementation planning.  Work under the supervision of the Grant Director, and in close coordination with the technical team and other team members on all matters relating to grants and subcontracts.