• Coordinate actions with respect to transactions related to the administration of the section’s/office’s human resource activities, e.g., recruitment, placement, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures. • Assist the Executive Office with arrangements to schedule meetings • Oversee the maintenance of vacancy announcement files and keeps track of status of vacancy announcements. • Maintain records of the performance evaluation status of the section/office. • Assist managers in the elaboration of resource requirements for budget submissions. • Provide assistance in drafting of host country agreements, budget agreements, and contributions for grants or other activities as appropriate. • Identify and resolves diverse issues and problems as they arise, determining the appropriate actions. • Coordinate extensively with service units and liaises frequently with internal team members both at Headquarters and in the field mission. • Perform other related administrative duties, as required (e.g., operational travel program, monitoring accounts and payments to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems, organizes and coordinates seminars, conferences and translations) • Assist Chief Section in recruitment staff • Maintains employee information by entering and updating employment and status-change data. • Provide secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies. • Managing vacancy by preparing TOR, and submit advertisement to Human Resources Section. • Assist in management of contractors ( recruitment, payroll etc) • Review of Outstanding Obligations reported by Finance Unit in UMOJA. • Liaise on administrative matters with other units and support services. • Manage attendance for all staff in UMOJA • Coordinate with the Budget Assistant for the recruitment of the individual contractors; • Carry out other administrative matters tasks according to the needs of the Section; • Maintain updated dossiers (hard and electronic versions) produced by the Section; • Direct and manage: phone calls and correspondences related to the Section; • Arrange meetings for/with the Chief of Transport Section with staff or clients; • Take notes during the meeting and provide the minutes to the Chief; • Acting OIC of Dispatch Unit when Manager is on leave. • Draft, write and review day-to-day letters and correspondences; • Schedule Annual Leave • Identify, select and develop potential projects aimed at reducing conflict within Transport Section • Translation from French to English, vice versa • Focal point for safety risk in Transport Section

• Welcome new employees to the Section by conducting orientation. • Manage and directs all aspects of the conflicts Unit. • Training management • Program monitoring • Identify, select and develop potential projects aimed at reducing conflict within Dispatch Unit • Assist in Leading the design and implementation of a Road Safety, Training and Licensing Strategy for the Transport Section and Minustah at large ; • Designing and conducting regular information campaigns including briefings and lectures aimed at sensitizing mission personnel on road safety issues; • Setting up a sustainable training and testing system for all mission personnel; • Conducting defensive driving and other specialist driver trainings (in-house training) for all mission staff; • Leading and controlling the issuance of the mission driving licenses to all qualified mission drivers; • Oversee the process of conflict resolution with Passengers and Drivers to maintain good relationship and give report to the Chief Section on resolution of conflict. • Provide input to strategic decisions that affect the functional area of responsibility • Provide payroll information by collecting time and attendance records. • Submit employee data reports by assembling, preparing, and analysing data. • Propose improvements in the existing Transportation System. • Ensure that proper inventory of all Dispatch Vehicles are maintained and checked frequently. • Ensure that the maintenance and servicing schedule of the vehicles is followed. • Keep records history of drivers and accidents/incidents and ensure that they are reported to the Security Section (SIU) • Maintain duty rosters of drivers and ensure coordination of Dispatch bookings. • Ensure feedback on performance of the Staff Members. • Ensure daily attendance of drivers and punctuality is checked by the Dispatch • assistant • Monitor and control the car wash coupons and update them accordingly. • Be responsible to implement the pick &drop schedule of Staff Members from and to their residences. • Submit regular and comprehensive weekly/monthly report to the Head of Light & Heavy Dispatch Units. • Ensure that a proper coordination with other Dispatch partners in order to avoid duplication of efforts and develop any potential linkages for enhanced services.

• Draft and review day to day incoming and outgoing correspondences • Schedule appointments for the CTO • Translation of documents according to the needs of the section. • Conduct CBI interview • Manage vacancy within the submission • Management of recruitment while scheduling examinations in conjunction with human resources by coordinating appointments with the candidates. • Liaise on administrative matters with Personnel and other support services sections of the mission for all staff • Prepare the attendance report (payroll) for all staff. • Focal Point for all recruitments in the section • Follow up on contractual status of Individual Contractors. • Coordinate with the budget assistant for the recruitment of ICS. • Coordinate with the fleet manager and the dispatch manager on requests for overtime hours related to mechanics and drivers. • Prepare MOP and CMR • Make requisition for supply and ensure coordination and follow up with Supply and CITS • Ensure all filing of documents are in order and updated.

• Implement procedures for the effective control to maintain an updated Transport Section inventory database to track all non-expendable assets and vehicles through-out the mission area. • Assist with the movement of contingent military personnel and cargo on UN assets into, within and out of Sector area. • Equipment and services case management • Training management • Program monitoring • Evaluation and planning of the host government’s military capabilities and requirements • Administrative support • Promoting rationalization, standardization, interoperability (RSI), and other defense cooperation measures • Liaison functions exclusive of advisory and training assistance   • Accountable of proper receiving and handing over vouchers and reporting of any discrepancy findings. • Field trips to perform physical inventory checks at least twice a year or as required to coincide with budget and year end periods on all Transport Section non-expendable assets. • Manage transport section assets with Galileo software and to generate reports from Galileo using Business Object Reporting Tool. • Receive, inspect and issuing of new incoming Transport Section Assets. • Compile data and prepare spreadsheets for all Vehicle Establishment Meetings. • Prepare monthly insurance reports for submission to HQNY. • Perform any other ad-hoc duties required by the CTO or other supervisors. • Assist COE Inspector through FVIU. • Conduct arrival Monthly Operational Readiness Inspection and repatriation inspections. • Draft verification report to the team leader. • Update the Database on contingents owned equipment vehicles and trailers • Conduct inspection of chassis, engine numbers and odometer of COE vehicles Prepare daily, weekly and monthly reports. • Supply inventory and keep the supply room organized. • Assist the officer fleet management, working closely with the Garage Officer and the Dispatch officer. • Enter all verified UNOE chassis, engine and verify dates in the Galileo System • Implement procedures for the effective control to maintain an updated Transport Section inventory database to track all non-expendable assets and vehicles through-out the mission area. • Assist with the movement of contingent military personnel and cargo on UN assets into, within and out of Sector area. • Accountable of proper receiving and handing over vouchers and reporting of any discrepancy findings. • Field trips to perform physical inventory checks at least twice a year or as required to coincide with budget and year end periods on all Transport Section non-expendable assets. • Manage Transport Section assets with Galileo software and to generate reports from Galileo using Business Object Reporting Tool. • Receive, inspect and issuing of new incoming Transport Section Assets. • Compile data and prepare spreadsheets for all Vehicle Establishment Meetings. • Prepare monthly insurance reports for submission to HQNY. • Perform any other ad-hoc duties required by the CTO or other supervisors. • Conduct Operation Readiness Inspection (COE) • Assist COE Inspector through FVIU. • Manage COE database • Manage Trip ticket database.

• Assist the Unit Chief in managing and where required supervising the work force, maintaining accurate and daily attendance records, material consumption records, inspection for quality assurance in works being carried out including entry into database, issue and record keeping. • Maintain all records and files in the Unit. • Assist the Unit Chief in carrying out construction/maintenance/facilities management/office support functions in the Engineering Section. • Assist the Unit Chief in managing and where required supervising the work force, maintaining accurate and daily attendance records, material consumption records, inspecting for quality assurance including entering information into the database, issue and record keeping. • Assist Unit Chief in preparation of material requirements and raise timely requests for materials below re-order level. • Oversee projects from the start through to completion, ensuring that work is completed on time and within its budget • Conduct pricing analysis, modeling, purchase-price cost analysis and identifying competitive benchmarks • Develop collaborative stakeholder relationships by meeting and communicating regularly • Manage supply chain documentation relating to key goods and services • Identify opportunities that focus on cost reductions, efficiencies/quality improvements, risk mitigation, industry and supply trends and shifts in technology • Conducting other contract-related activities and general administrative tasks

• Ensure that all applicable protocols were adhered to for various visits and events. • Coordinate with appropriate agencies for visits by state and national officials. • Arrange for transportation from the airport to accommodation. • Conduct research to ensure that proper customs were followed for foreign visits. • Reserve hotels for international guests attending Company meetings. • Arrange for Country tour prior to scheduled meetings or visits. • Prepare background materials for visiting international clients. • Management and control of stock. • Management of Human Resources • Complete and review cargo movement, load planning lists • Counting of financial standing. • Monitoring of orders and deliveries. • Control of supply. • Counting of benefits. • Plan and promote the daily schedule of employees and the business, interview, hire, and coordinate employees • Create and maintain budgets, and coordinate with and report to management in the company. Make sure that shipments of gas arrive on schedule.

• Stock management. • Coordinate all representational events hosted by the Executive Office principals by preparing guest lists, sending invitations, follows up and when requested incumbent attends representational functions hosted by the CEO at his Residence. • Research and advise the Executive Office, other sections and agencies on all aspects of protocol, precedence and local customs and practices. • Keeps management informed by submitting activity and results reports, such as daily call reports, weekly work plans, and monthly and annual territory analyses • Make sure that COCA COLA product is present everywhere and that the salesmen arranged a stock being enough for the needs of the customers. • Follow-up of the commands (orders) and the deliveries • Advise the CEO on programs to organize to help people in need • Advise the CEO on marketing strategies while organizing activities for the deprived area • Provide reports on Coca Cola's aid projects in the metropolitan area and regions • Make strategy for sale of products. • Merchandising • Organize events that involve international relations. • Send invitations and arranges to receive visitors, while planning for their parking and seating positions. • Reviews ranks, positions and relationships of the foreign visitors when planning seating to avoid placements that cause discomfort or conflict during the ceremony. • Arrange for the entertainment for the event, and briefs the staff on their respective roles. • Adjusts content of sales presentations by studying the type of sales outlet or trade factor. • Coordinates with vendors in region and liaise between the company and others regarding sponsoring activities of the Government and public sector. • Ensure timely processing of (a) The issuance/renewal of Haitian driving licenses for private vehicles of privileged staff members and their dependants (b) Registration of new vehicles purchased officially by agencies as well as privately by privileged staff members and their dependants (c) Transfer and disposal of the above mentioned vehicles (d) Issuance and retrieval of number plates for the above mentioned vehicles (e) Monitor and follow up the above services with Haitian GVT offices.

• Stock management. • Make sure that Larco product is present everywhere and that the salesmen arranged a stock being enough for the needs of the customers. • Follow-up of the commands (orders) and the deliveries- • Make strategy for sale of products. • Merchandising • Provides historical records by maintaining records on area and customer sales. • Coordinate sales activities in region by participating in event organized by the government and or private sector. • Keeps constant correspondences with Manager of the Company

• Cashing checks • Checking statements • Processing payments • Making money transfers • Updating account details