Situations de Vacance

Tearfund se yon ajans kretyèn evanjelik ki soti nan peyi Langletè ki okipe-l de ijans ak devlopman. Pozisyon yo gen salè ki konpetitif. Tearfund est une agence chrétienne évangélique du Royaume-Uni qui s’occupe des urgences et du développement. Les positions ont des salaires compétitifs. Tearfund est engagé a suivre le « People in Aid Code » et un signataire de code de conduite de la Croix Rouge.

Les candidats doivent montrer qu'ils ont les compétences nécessaires et pertinentes à la disponibilité faite de ce poste publié. Les candidats doivent être aussi engagés aux convictions chrétiennes évangéliques de Tearfund.
Les candidats doivent pouvoir communiquer verbalement et ecrire correctement l'anglais.
Pour soumettre une demande a un poste, s’il vous plait, email un tas d'application du bureau de Tearfund à l'adresse ci--dessus. . La date limite de dépôt des demandes est la suivante mercredi 31 mars 2010.

Les candidats ayant réussis seront contactés pour l'interview. Dus au temps d'administration et les coûts, les candidats qui ne seront pas sélectionnés ne seront pas contactés.

ROLE Logistics Officer
PROGRAMME DMT Haiti
PLACE OF EMPLOYMENT Port au Prince
DATE OF REVIEW 17th February 2010

PART 1 – JOB DESCRIPTION

MAIN PURPOSE OF JOB

To provide logistics support to the Tearfund Leogane programme office and field project sites.


LINE MANAGEMENT / POSITION IN ORGANISATION
• DMT Grade: C1.
• Reports to: Logistics Manager
• Liaises closely with: Area Logistics Officers in field sites, other Logisticians, Drivers, Guards, Finance Manager
• Liaises closely with external service providers and suppliers, government officials e.g. customs


DUTIES AND KEY RESPONSIBILITIES
All according to the policies and procedures laid out in the Programme Logistics Manual and locally written Standard Operating Procedures:

1. Assist Logistics Manager as required with the production and distribution of Driver and Guard schedules. Receive Vehicle Requests, create daily vehicle schedule for drivers, post and update schedule on Vehicle Board as required, coordinate with drivers to ensure program transport needs are met on a daily basis.

2. Assist Logistics Manager in managing the vehicle fleet, overseeing the drivers and managing the required paperwork for the vehicle fleet.

3. Receive and file Purchase Requests and Maintenance Requests, update appropriate tracking forms on computer, and assist Logistics Manager with the administration of the procurement process.

4. Be responsible for completing procurement requests, researching the market to identify potential suppliers, obtaining quotations and preparing comparative bid analyses for the Logistics Manager to review, and to pay suppliers.

5. Be responsible for managing the clearance of imported goods into Haiti, working with customs officials and freight forwarders to ensure Tearfund’s interests are protected.

6. Work with the Warehouse Supervisor and other warehouse staff, where appointed to ensure the maintenance of warehousing and other storage facilities in the Leogane area, ensuring that an adequate stock control system is implemented and maintained.

7. Organise onward shipment of goods from Port au Prince to project sites and locations, according to drawdown requests, ensuring the proper paperwork is completed accurately and on time.

8. Maintain and manage an accurate Asset Register of all assets in the programme and signed inventories of items issued to individual staff members.

9. Assist in managing the IT and communications equipment in the Leogane area under the direct supervision of the Logistics Manager or any other staff member given responsibility for IT or communications equipment.

10. Stand-in in absence of Logistics Manager.
11. To carry out other duties as agreed with the Logistics Manager.


GENERAL:
Specific terms of contract to be determined.
While this is an accurate description of the Job at present, as the Job may be expected to develop over time, the jobholder may be expected to assume different duties. These will be agreed with the job holder in advance and will be within the scope of the job banding and the job holder’s capabilities.

INFORMATION FOR APPLICANTS

• Tearfund seek as an organisation to be committed to Christ in all we are and all we do.

• Staff members need to be committed to Tearfund’s ethos of professional excellence and spiritual passion.

• It is important that we are committed to relationships by following biblical principles and showing integrity in our dealings with each other.

• We seek as an organisation to be obedient to biblical teaching and evaluate our work and attitudes in line with biblical principles.

• An essential part of our working life is praying together as an organisation and as teams on a regular basis.

• All staff also take part in devotions, away days and retreats

PART 2 – PERSON SPECIFICATION

ESSENTIAL DESIRABLE
QUALIFICATIONS • Secondary level or equivalent • Training in Logistics processes
• Full clean driving licence for manual vehicles

EXPERIENCE
• Supply chain management including Customs clearance
• Management of warehousing
• Stock control
• Large-scale procurement in the local marketplace
• Work in remote locations in Haiti
• Working with an International NGO
• Using Communications equipment (HF, VHF, Sat phone etc)
• Several years experience in driving large vehicles including in 4WD
• Management of people
• Management of a vehicle fleet and drivers
• Experience in Health & Safety and Security management

SKILLS/ABILITIES
• Very good computer knowledge, especially proficient in MS Word, Excel, Outlook.
• Excellent organizational skills
• Focussed on the detail in contracts etc.
• Good understanding and skills in filing, record keeping and administration
• Good problem-solving skills.
• Ability to effectively prioritize tasks.
• Able to work in French and Creole
• Able to work to deadlines and under pressure
• Good time management • Negotiating skills
• Proficient in English: written & spoken.
PERSONAL QUALITIES

• Mature, responsible and reliable
• Flexible and assertive
• Logical thinker
• Cross-cultural awareness
• Strong service attitude – customer focus • Sense of humour
• Welcoming

2010-03-31