Catholic Relief Services, an international non-governmental agency specializing in relief and community development, is seeking highly qualified individuals to fill an opening within two programs; 1) AIDS Relief, a dynamic HIV/AIDS treatment program. Catholic Relief Services (CRS) is leading the implementation of the AIDSRelief project in Haiti in partnership with Futures Group (FG), the Institute of Human Virology (IHV) and Catholic Medical Mission Board (CMMB). AIDS Relief is funded through the US Government’s President Emergency Plan for AIDS Relief (PEPFAR) through the Centers for Disease Control and Prevention (CDC) and Health Resources and Services Administration (HRSA). The AIDS Relief program is a multi-year, multi-million dollar project that delivered high quality, durable anti-retroviral therapy (ART) during the first five years of the program. Now AIDSRelief Haiti is preparing for a three-year sustainability plan which involves transfer of key program responsibilities to local organizations in Haiti. Both the local organization and the 8 partner hospitals will be the focus for Organizational Development. 2) CRS is part of a collaboration with IHV, the University of Notre Dame Haiti (UNDH) and St. Francois de Sales. The overall program focuses on Institutional Strengthening. Within this program the focus currently is on two projects; the development of a Post-Graduate HIV program and the development of a Centre of Excellence.

The SFQM will be responsible to ensure staff and partner compliance with all CRS financial policies and procedures and donor regulations as applicable. The SFQM will oversee two major US Grants and occasional private funding. The SFQM will develop and prepare the Annual Consortium budget and workbook. He/She will review on a regular base the overall partners and Consortium budget. The SFQM will ensure that donor grant reporting and compliance regulations are clearly understood and met by partner networks and management staff of all the Local Partner Treatment Facilities and the UNDH. CRS as lead agency is required to train, advice, and support budgeting, and monitor sub-recipient’s use of Federal Awards with all local partners.
The SFQM will provide finance and compliance support to local partners in accordance with related sub-agreements. He/She will conduct coaching and trainings on Finance and compliance at the 8 hospitals, the NGO serving within AIDS Relief network and the University of Notre Dame; perform internal control assessments; provide onsite mentoring and technical assistance; and ensure follow-up of recommendations; identify training needs; and develop site-specific curriculum as needed. The SFQM is responsible to improve program (finance) quality and organizational effectiveness.

Responsibilities:

A. Grant Management and Compliance:
1. Serve as principle point of contact on grant management and compliance issues with LPTFs, CRS/Haiti Finance, and AIDS Relief Regional Finance and Compliance staff.
2. Monitor all partner agreements and budgets and ensure compliance with CRS and donor financial regulations and guidelines.
3. Prepare annual training and technical assistance plans to address capacity needs and reinforce grant management, e.g., financial management, budget analysis, policies and procedures, etc.
4. Disseminate strategies and training/learning materials by AIDS Relief Regional Finance and Compliance staff.
5. Report to AIDS Relief/Haiti on LPTF’s capacity in meeting grant reporting and compliance regulations and providing recommendations for corrective measures.
6. Coordinate planning and implementation of institutional capacity assessment and periodic review of potential new partner organizations.
7. Organize external firm audits in accordance with grant requirements.
8. Work with CRS/Haiti Finance, AIDS Relief Regional Finance and Compliance Staff, and country coordinating teams to develop and coordinate grant management capacity building trainings at the sites.
9. Monitor and improve field staff capacity to comply with regulations.
10. Coordinate with AIDS Relief/Haiti to ensure dissemination of lessons learned.
11. Attend meetings/trainings related to grant reporting and compliance organized by CRS, AIDS Relief/Haiti and the Consortium.
12. Develop and deliver training curricula on compliance issues as required.


B. Budgeting
1. Take the lead together with and work closely with (Deputy) Chief of Party and Finance to develop and prepare the Annual Consortium budget and workbook.
2. Monitor and review on a regular base the overall consortium budget.
3. Report to the (Deputy) Chief of Party on all irregularities of the overall consortium and partner budget.
4. Train LPTFs and UNDH on budgeting.
5. Develop budget monitoring tools to assist monthly tracking of all financial transactions including project advances and liquidations of expenditures.
6. Provide technical support to the LPTF and UNDH to finalize their annual budgets, conduct a review of budgets against project targets, budget notes and justification, making recommendations and follow-up implementation.
7. Review final AIDSRelief budgets and provide technical advice to the Chief of Party on budget submissions to APP and USG teams.
8. Develop cash estimates for quarterly cash forecast to ensure sufficient cash flow to meet the needs of partner organizations.
9. Conduct expenditure analysis on a monthly basis in order to recommend funds reallocate where necessary to address programming priorities.
10. Monitor monthly reports for liquidation, update budget analysis and advise the LPTFs and UNDH accordingly.
11. Generate feed back for CTCT on adverse budget variances in quarterly meetings.
12. Prepare budget updates and liquidation reports for approval of the (Deputy) Chief of Party for the CRS finance team to process and submit to HQ.
13. Work closely with finance and technical staff in development and management of partner budgets, including the tracking of financial, operational statistics and material resources.
14. Provide technical support to partner organizations to develop and finalize annual budgets and to detail budget notes outlining all projected expenses.

C. Financial Oversight/Support
1. Provide direct technical support in all aspects of finance for local partners (LPTFs) and UNDH.
2. Orient accounting and project management staff in relevant and appropriate ART financial management policies, procedures, and standards.
3. Monitor all LPTF’s and UNDH agreements and ensure compliance with Compliance Manuals and USG financial regulations and guidelines.
4. Ensure the integrity of AIDSRelief financial reporting and the effective control of financial assets. Regularly monitor and assess each LPTF’s and UNDH ability to accurately record and post all financial transactions.
5. Provide analysis and recommendations to the AIDSRelief/Haiti CTCT.
6. Advise on GAAP and basic accounting records to be maintained at LPTFs and UNDH.
7. Develop and deliver training curricula on finance issues as required.
8. Supervise and Coach the Financial Team of AIDSRelief.

D. Quality, IT and Internal Control Assessments
1. Participate in AIDSRelief Internal Control and Monitoring/IGT assessments as required.
2. Regularly visit the LPTFs and UNDH.
3. Ensure adequate response to address recommendations of all financial audits and new partner capacity assessments.
4. Prepare Site Visit Reports on internal controls, procurement, human resource management, asset management, and budget utilization. Site findings, explanation of findings, criteria and recommendation as well as the follow-up requirements.
5. Prepare working papers to document work carried out during site visits. Ensure that files are organized, legible, and logically developed to document the management, accounting and logistics systems, the assessment of those systems, the tests developed and conducted to evaluate those systems, and the tests of reporting accuracy.
6. Give opinion on adequacy of internal controls, compliance with applicable laws and regulations, compliance with LPTF policies and procedures.
7. Organize selection of financial management software and associated technical support for implementation at partner organizations.
8. Train partners on major financial management software, e.g., QuickBooks, ACCPAC, Sun Systems, etc.
9. Responsible for the financial input of the Dash board.
10. Analyze cost per patient for partner organizations and advise accordingly.
11. Ensures that the AIDSRelief and Institutional Strengthening program meets established standards of quality


Supervision
1. Supervise two or more finance staff, overseeing their annual performance plan and quarterly/monthly work plan. Providing ongoing guidance and management support; conducting annual evaluations, and ensuring that they receive appropriate training in development of management approaches in compliance with institutional principles.

? Master International Development, Business Administration, Economics, Public Administration or master’s degree in accounting preferred or equivalent combination in years and experience. (Audit experiences a plus).


? A professional qualification in accounting (ACCA, CPA or equivalent) or experience in management with a focus on administration and finance / OCPAH member


? Ten years relevant post-qualification experience, of which three years should be in USG finance and compliance. Auditing and training experiences will be an added advantage.


? Significant management experience (5 years) handling project fund accounting and working with local community institutions.


? Excellent communication, training, coaching and facilitation skills.


? Capacity to work closely with, understand and support local Church partners.


? Excellent communication and writing skills in French and English; fluency in Haitian Creole.


? Excellent skills in assessment, analysis and information synthesis to effectively produce written summary narrative reports.


? Computer literate in Microsoft Office Word, Excel and PowerPoint.


? Experience with major financial management software, e.g., QuickBooks, ACCPAC, Sun Systems, etc.


? Flexibility and capacity to work under pressure in a fast-paced, security-challenged environment.


? Demonstrated self-motivation and leadership skills.


? Prior experience working in multi-agency, multidisciplinary teams.


? Ability to work as a team player and actively collaborate with colleagues across all levels of institution and partnership members.


? Self-guided, strong organizational and planning skills


? Ability to work independently and under pressure


? Demonstrated commitment to principles of local community development involving partnership and capacity building initiatives and also, of social justice – all of which directly pertain to program goals for expanding access to care, treatment and community support to effectively counter the HIV/AIDS epidemic in Haiti.


? Must be available for travel as necessary.

Organization’s values related to the position:
Willingness to help within the humanitarian sector. / Friendly and polite collaboration internally and externally. / Openness and eager to learn in the Health Sector

Interested candidates should send their curriculum vitae with a cover letter, and copy of certificates in a sealed envelope with the mention of AR-SFB&CQM-1109 to the Human Resources Department, no later than November 30, 2009

2009-11-30