The Catholic Reliefs Services/Haiti (CRS), is looking for a serious, honest & dynamic person to fill the position of Finance and Compliance Manager. He/She will be responsible to ensure staff and partner compliance with all CRS financial policies and procedures and donor regulations as applicable.

Primary Function:


The Finance and Compliance Manager will be responsible to ensure staff and partner compliance with all CRS financial policies and procedures and donor regulations as applicable. The FCM will develop and prepare the Annual Consortium budget and workbook. He/She will also develop and prepare the Annual Partners budget and workbook. He/She will review on a regular base the overall partners and Consortium budget. The FCM will ensure that donor grant reporting and compliance regulations are clearly understood and met by partner networks and management staff. The FCM will provide finance and compliance support to local partners in accordance with related sub-agreements. He/She will conduct coaching and trainings on Finance and compliance; perform internal control assessments; provide onsite mentoring and technical assistance; and ensure follow-up of recommendations; identify training needs; and develop site-specific curriculum as needed. The FCM for AIDSRelief will report directly to the Transition and Sustainability Coordinator and liaise strongly with CRS Finance and Internal Audit Departments.

Responsibilities:

Grant Management and Compliance:
1. Serve as principle point of contact on finance and compliance issues.

2. Monitor all partner agreements and budgets and ensure compliance with CRS and donor financial regulations and guidelines.

3. Prepare annual training and technical assistance plans to address capacity needs and reinforce grant management, e.g., financial management, budget analysis, policies and procedures, etc.

4. Actively participate in program meetings as appropriate to effectively plan and collectively coordinate financial and programmatic activities in conjunction with partner capacity building initiatives.

5. Coordinate planning and implementation of institutional capacity assessment and periodic review of potential new partner organizations.

6. Organize external firm audits in accordance with grant requirements.

Financial and Budget Management/Oversight:

1. Take the lead and work closely with Finance and director to develop and prepare the Annual Consortium budget and workbook.

2. Monitor and review on a regular base the overall consortium budget.

3. Report to the Chief of Party on all irregularities of the overall consortium and partner budget.

4. Supervise and Coach the Financial Team of AIDSRelief.

5. Work closely with finance and technical staff in development and management of partner budgets, including the tracking of financial, operational statistics and material resources.

6. Provide technical support to partner organizations to develop and finalize annual budgets and to detail budget notes outlining all projected expenses.

7. Ensure adequate response to address recommendations of all financial audits and new partner capacity assessments.

8. Conduct expenditure analysis on a monthly basis in order to recommend funds reallocate where necessary to address programming priorities.

9. Review monthly liquidation and verify estimates of cash needs for partner funds on a quarterly basis.

10. Develop cash estimates for quarterly cash forecast to ensure sufficient cash flow to meet the needs of partner organizations.

11. Develop budget monitoring tools to assist monthly tracking of all financial transactions including project advances and liquidations of expenditures.

12. Analyze cost per patient for partner organizations and advise accordingly.

13. Organize selection of financial management software and associated technical support for implementation at partner organizations.

14. Advice on GAAP and basic accounting records for partner organizations.

Supervision
1. Supervise two or more finance staff, overseeing their annual performance plan and quarterly/monthly work plan. Providing ongoing guidance and management support; conducting annual evaluations, and ensuring that they receive appropriate training in development of management approaches in compliance with institutional principles.

 Bachelor of accounting degree / OCPAH member. (Audit experiences a plus).
 Significant management experience (5 years) handling project fund accounting and working with local community institutions.
 Past experience with international NGOs and USG grants.
 Excellent communication and writing skills in French and English; fluency in Haitian Creole.
 Excellent skills in assessment, analysis and information synthesis to effectively produce written summary narrative reports.
 Computer literate in Microsoft Office Word, Excel and PowerPoint.
 Experience with major financial management software, e.g., QuickBooks, ACCPAC, Sun Systems, etc.
 Flexibility and capacity to work under pressure in a fast-paced, security-challenged environment.
 Demonstrated self-motivation and leadership skills.
 Prior experience working in multi-agency, multidisciplinary teams.
 Ability to work as a team player and actively collaborate with colleagues across all levels of institution and partnership members.
 Demonstrated commitment to principles of local community development involving partnership and capacity building initiatives and also, of social justice – all of which directly pertain to program goals for expanding access to care, treatment and community support to effectively counter the HIV/AIDS epidemic in Haiti.
 Must be available for travel as necessary.
NOTE: This job description is not an exhaustive list of the skills, efforts, duties and responsibilities associated with the position.

Organization’s values related to the position:
Dignity of the human person. / Common good. / Option for the poor. / Applies a positive, action-oriented attitude.

Interested candidates should send their curriculum vitae with a cover letter, and copy of certificates in a sealed envelope with the mention of AR-FCM-0809, before September 04

2009-09-04