Follow up submission of timesheets, prepare payroll and maintain/control Vendor, A/R, AP; serve as back up for the Finance staff.
Prepare payments to ONA, OFATMA, DGI, Quarterly and annually Severance Report.

SPECIFIC RESPONSIBILITIES:

• PAYROLL & TIME SHEETS

1. Follow up the submission of timesheet by all staff on the 8th of every month.

2. Review the accuracy of timesheet information and contact employees and supervisors for timely correction.

3. Remind staff who didn’t submit timesheets and maintain a record tracking missing timesheets.

4. File monthly timesheets in an orderly manner to facilitate further verification.

5. Assist the preparation of monthly payroll of the staff and submit for verification on the 20th of each month.

6. Keep payroll information confidential. Ensure no one has access to payroll information except authorized staff.

7. Prepare payments for income tax, ONA, OFATMA and other related deductions from monthly payroll.

8. Ensure that income tax, withholding tax, ONA, OFATMA and other tax related obligations are paid before or on the due dates.

9. Deliver the payroll data to the bank and ensure that payroll of staff is deposited to bank on the 24th of every month.

10. Prepare the annual bonus payments.

11. Ascertain the availability of adequate cash in payroll bank account for salary payments.

12. Record salary advances and ascertain deductions from payroll on regular bases as per the policy of CRS.

13. Prepare accrued severance monthly and submit for verification.

14. Prepare pay slips & distribute to staff monthly.

15. Prepare the annual salary disclaimer forms for employees by the end of the fiscal year and/or when employment contract is terminated.

16. Prepare journal correction for all other payment made by payroll (reimbursement, per diem etc).

17. Prepare monthly accrued bonus payable and make the journal entries.


BACK-UP RESPONSABILITIES


1. Prepare cash position statements.
2. Support the disbursement and liquidation jobs.
3. Review account balances and make corrections.

• University degree or equivalent experience in accounting.

• Three years experience in a similar position.

• Previous professional experience in payroll preparation and benefits administration (preferably at least two years)

• Familiarity with Haitian labor and tax laws.

• Computer literacy (Word, Excel), Sun System a plus.

• Strong organizational skills, attention to detail, and proven ability to prioritize and meet deadlines.

• Good interpersonal skills.

• Written and spoken French and English language skills.

Interested candidates should send their curriculum vitae with a cover letter, and copy of certificates with the mention of F-PA-1110, before December 17th, 2010

2010-12-17