Tearfund requires a Human Resources Officer, to be based in Leogane.
He or She will be responsible for the administration, assisting with payroll and day to day oversight of recruitment of local staff.

- The HRO will report to the HR Manager or his/her designee.
- The HRO responsibilities will include but are not limit to :
- Assist with the implementation of Tearfund’s policy and practice on recruitment, selection, briefing and induction for new staff members.
- Assist with the implementation of Tearfund’s exit procedures with regard to staff who are leaving Tearfund.
- Advertise vacancies in accordance with Tearfund’s recruitment procedure and to deal promptly with all recruitment-related correspondence.
- To assist in receiving, screening and processing applications according to approved criteria and in arranging for recruitment interviews.
- To solicit for references/recommendations for short-listed applicants.
- To assist the HR Manager with the recruitment, selection, orientation, and exit procedures.
- To seek and accurately communicate all information regarding medical evacuations to the HR Manager or another senior member of staff.
- To arrange for receiving the affected staff at the airport.
- To make advance appointments for the affected staff for them to see a doctor and/or for transfer to hospital.
- To maintain leave records for all Porte au Prince based staff (including annual & sick leave).
- Collate and maintain RnR/leave records for all staff, closely monitor staff RnR/leave movements and supply the HR Manager with an RnR/leave update during weekly meetings and whenever required.
- Monitor employment contracts’ expiry dates, staff appraisal and confirmation dates, and inform the HR Manager one month in advance.

Staff Development

- Develop and constantly update a Staff Development database showing the following details: applicant’s name, date of application, course requested for, when approved, cost, contribution of the staff member, pending cases.
- Source and update information on available training courses/colleges.

Secretarial

- To assist in compiling personnel data and other management reports.
- To cover for the Receptionist/Secretary whenever she/he is not in the office

Filing, Medical Exams, Insurance & Processing of Documents

- To arrange for medical examinations, vaccinations and ID passes for certain Porte au Prince based staff.
- To ensure that new staff have submitted all requirements for necessary employment paperwork e.g. photocopies of passport, photographs.
- To ensure that all new staff have filled in insurance application forms and documentation for registration and ensure that they get insurance cover as soon as possible. Send insurance medical cards to staff as soon as possible.
- To maintain and update personnel files for all Medan-based staff, and other staff where necessary.

Administrative & Communication Duties

- To closely monitor insurance covers for staff and make sure that cancellations and additions are promptly advised to the insurers. To carefully check and approve insurance invoices for prompt payment.
- To assist in payroll processing and statutory remittances in the absence of the payroll officer.

- A bachelor degree in Administration, management (preferably in HR) or related field.
- Good communication, organizational and computer skills.
- At least 6 months experience in HR or related field
- Fluency in English, French and Creole both speaking and writing.
- Good planning, organizational and management skills
- Able to work in a team.

- We offer competitive salary base on qualification and work experience, medical and health insurance coverage.

All CV must be backed up with letter of intention, copies of certificates.

Interested candidates should send their CVs before 6th of November, 2010

2010-11-05