About us

We believe in a world in which every human life is valued, and health and human dignity are shared by all.
We believe that access to quality healthcare is a basic human right. For more than 100 years, we have worked with global partners to deliver locally sustainable, quality healthcare solutions to women, children and their communities. We’re ready to make it 100 more.

We believe change starts with her.
We work tirelessly for women’s and children’s health because they are disproportionately affected by illness and poverty. We know that healthy, educated, and empowered women are better able to raise healthy, educated, and confident children, and that communities depend on their livelihoods. We’re making an impact – learn more.

We believe in people.
We strive to live out our core values of collaboration, love, excellence and respect every day. We provide our employees with a competitive salary and a meaningful benefits package, with opportunities to learn and grow. We especially encourage all persons of diverse backgrounds to apply.

Duties & Responsibilities

Strategic
• Account for and report on the organization’s resources, including all office operations and all programs funded from US government grants (USAID, CDC), multi-lateral organization grants and other donor resources.
• Support the implementation of sound financial policies, procedures and systems in line with best practices, statutory regulations, donor reporting requirements and CMMB’s established policies and procedures.
• Ensure effective operation of the Finance Department through well-defined job descriptions, clear authorized delegations of approval authority and reporting lines, preparation of comprehensive annual work plans, timely performance reviews and regular coordination/discussions with the Director-Finance & Administration.
• Maintain strong internal financial controls; safeguard financial assets, and identify, mitigate and report on key financial risks.
• Identify, troubleshoot and resolve accounting, budgeting, cash and related reporting issues.
• Provide accurate, complete and timely financial information, analyses and briefings to the Director-Finance & Administration for decision-making purposes.

Finance
Accounting
• Ensure full compliance with CMMB’s established accounting policies, procedures and systems, including custody of and limited access to all sensitive financial documentation and information.
• Manage the accurate, complete and timely review, closing and submissions of the monthly financial accounts in line with the Chart of Accounts through the Abila (MIP) accounting system, to include: (i) bank reconciliation reports, (ii) intra-company reconciliation, (iii) payroll reconciliation, (iv) sub-office reports, (v) employee and grants receivables; and (vi) sub-ledger and non-sub ledger accounts reconciliation.
• Support partner and annual audit preparations.
• Supervise the preparation/review of payrolls to include accuracy of salary payments and related statutory/payroll deductions, and their timely remittance to staff and third parties.
• Supervise the management of the accounts payable and accounts receivable functions,
• Supervise all other accounting activities for grants/projects and office operational activities to include:
(i) examination and verification of payment schedules, purchase, orders, work orders, consultant agreements, expense reports and travel advances for accuracy, proper coding and evidence of authorized approval authorities;
(ii) preparation of vouchers, checks and EFT payments and processing of allocations (ie salaries) based on proper supporting documentation, proper coding, authorized approval authorities and budget availability;
(iii) invoicing/tracking of accounts receivable and related cash reimbursements;
(iv) liquidation of employee receivables in line with manual records/expense forms from staff
(v) preparation of donor financial reports;
(vi) conducting site visits and training of project staff;
(vii) timely project liquidations and quarterly/end of project financial closeouts

Budgeting
• Support the annual formulation of the Country Office budget exercise, covering all program and office activities in line with CMMB guidance and the availability of estimated resources.
• Support the accurate, complete and timely preparation, revision and submission of all monthly, quarterly and annual project budgets and reports in collaboration with the program team.
• Support the review and revision of sub agency agreements and budgets.
• Apply CMMB and US Government indirect cost recovery policies (NICRA), including the accurate calculation and allocation of all shared program costs.
• Monitor all project expenses, calculate/advise on grant spend rates and support grant closure activities

Cash Management
• Safeguard cash, monitor the establishment/closure of all bank accounts and authorized signatories, and ensure the proper application of exchange rates.
• Serve as the day to day focal point with banks; supervise all bank reconciliations and petty cash operations.
• Monitor and report on cash flows for all project and office operations in consultation with program and office staff. Prepare cash advance requests.


Reporting
• Ensure all donor and internal financial reporting requirements are completed timely and in line with agreed standards; adhere to U.S. government anti-terrorism policies for all US government grants.
• Prepare comprehensive monthly reviews and analyses for the Director-Finance & Administration on all significant balance sheet and income statement accounts, with an emphasis on grants and contracts receivable/payable and related cost recoveries (NICRA).
• Participate in semi-monthly conference calls with CMMB, Director of Finance.

Staffing
• Lead and supervise all direct Finance Department reports, and in so doing, establish an effective, efficient and collaborative Finance team.
• Ensure the timely implementation of CMMB's performance management system for team members, to include job descriptions, regular feedback, mid-term reviews and annual performance appraisals.
• Address performance issues through regular, constructive and honest feedback and coaching.
• Identify staff development needs, retention challenges and succession strategies.

Qualifications and Experience:
• Bachelor’s degree in Accounting
• 5-7 years’ experience in Finance with an international NGO, with at least three years in a senior finance management position supervising accounting, budgeting, cash and related reporting activities
• Strong experience in grant formulation, approval and implementation activities with a range of international donors (USAID, US-CDC, UN agencies, etc.).
• Strong supervisory, analytical, problem resolution skills; the ability to prioritize, delegate responsibilities and work effectively under pressure.
• Demonstrated record of high ethical standards, insightful financial acumen and good business judgement.
• Sound people management, leadership, collaboration, communications and team-building skills
• Strong Microsoft Office skills; Experience with Abila (MIP) accounting software a plus

We strive to live out our core values of collaboration, love, excellence and respect every day. We provide our employees with a competitive salary and a meaningful benefits package, with opportunities to learn and grow. We especially encourage all persons of diverse backgrounds to apply.

How to apply

Interested applicants should submit their application together with resume/CV to recruitmentngohai@cmmb.org indicating position applied for on the subject line by November 21, 2022. Include telephone and email contacts of 3 references, your email address and your daytime telephone/cellphone contact. Only shortlisted candidates will be contacted.

To learn more about us, visit our website at www.cmmb.org.

2022-11-21