Plan Haïti is an international humanitarian, child centred development organisation without religious, political or governmental affiliation. Child sponsorship is the basic foundation of the organisation.

Plan’s vision is of a world in which all children realize their full potential in societies that respect people’s rights and dignity.

Plan aims to achieve lasting improvements in the quality of life of deprived children in developing countries, through a process that unites people across cultures and adds meaning and value to their lives.

Plan is an equal opportunities employer, committed to the protection of children and gender equity and our recruitment procedures reflect this.

Purposes :
• To provide support to the country office's accounting, treasury, financial and internal control practices/systems, the maintenance of its financial records and the preparation of its financial reports.
• To support the Finance Manager (FM) to implement global and countrywide financial strategies.
What does the job holder plan?
• Business planning processes
• Accounting and Treasury
• Financial Reporting and Analysis
• Internal Financial Controls
• Expenditures analyses.


What are the outputs and deliverables?
Business planning processes:
- Facilitate and coordinate business planning processes. Budget – quarterly reports – year end activities.
- Consolidate and review planning inputs
- Support the FM in communicating instructions and milestones within the country for business planning, including long-term planning, budgeting, quarterly forecasting and cash flow forecasting
- Support the FM in consolidating and reviewing planning inputs from countries
Accounting and treasury:
- Ensure monthly financial reports are performed and sent on time.
- Ensure compliance with local regulatory and tax legislation in respect of financial matters
- Review of project budgets.
- Test the accrual system to ensure they are being normally and consistently captured.
- Keep and update bank details and bank accounts signatories for the country
- Ensure bank reconciliations are timely produced and reviewed.
- Keep and maintains the CAT approvals and operational plans variations in coordination with PPM point person, grants staff and field staff.
- Support community planning processes and actively participates in partners and field based community organizations training and empowerment.
Financial reporting and analysis:
- Review periodic financial reports for the Country Office, including year-end reporting, and monthly grants reports
- Review financial reports from partners and make recommendations to FM.
Internal financial controls:
- Ensure appropriate financial controls processes, procedures and systems are in place and adhered to countrywide.
- Follow up audit actions list and report progress to FM Office.
- Review the inventory list to ensure their accuracy and completeness.
- Ensure in every office location that petty cash count is performed at least once a quarter and cash count form is on file.
- Review monthly BVA for salaries and ensure variances are explained on a month to month basis.
- Review the inventory list to ensure their accuracy and completeness.

Expenditures analyses:
- Perform expenditures analyses with cost effectiveness of operations orientation.
- Sharing and dissemination of best practices countrywide.

Qualifications and experience
• Strong financial background (e.g. CPA or equivalent).
• Relevant post qualification experience
• In depth knowledge of financial systems, financial management and reporting
Skills specific to the post
. Analytical thinking
• Communication skills, appropriate to the audience
• Problem solving
• Ability to work in a multidisciplinary and multicultural environment
• Strong negotiating, facilitating and influencing skills
• Proficient in computer skills and use of relevant software and other applications, e.g. word processing, spreadsheet, database, web-based system
• Working knowledge of written and spoken English

2010-09-11