Under the supervision of the Warehouse Manager, and in accordance with directives received from the Chief of Mission, and in close coordination with NFI Program Manager, Distribution Officer, the incumbent will be responsible for the liaison between the warehouse and the coordination of activities of the NFI Program at the warehouse. Provided below are the key responsibilities of the Warehouse Assistant.

1. Review the daily warehouse report submitted by the Warehouse Manager. Ensure that the daily warehouse reports are supported by receiving reports, dispatch summary, copies of waybills etc. To ensure thoroughness in the review process, double check the daily warehouse report submission and once the review is completed, assist, file the information through established filing system, play a role in periodical physical counts.

2. The NFI Liaison and Warehouse Assistant shall from time to time discuss issues with the NFI Program Manager, Distribution Officer and seek advice in bringing improvement in the NFI accounting systems and follow up on improving warehouse operations:

3. Upon receipt of daily warehouse report and completion of checking /verification by the Warehouse Assistant, double check the report to ensure accuracy. Verify all daily entries for recording /preserving required information in database.

4. Report to the program manager all anomalies within the warehouse such as losses, fraud.

5. Plan and carry out periodical physical counts as a part of internal control
With the warehouse manager, Share the physical count result with the NFI Manager for reconciliation and other appropriate actions.

6. Assist the internal /external audit team in carrying out audit in the warehouse and the reporting systems.
7. Prepare the weekly and other periodical Report supported by other documents e.g. signed Agreements per partner and donor, Authorized released forms and daily stock reports etc. Prior to complete the process, reconcile the information of supporting documents and ensure that report submission is accurate.
8. Coordinate with the NFI Manager on Report preparation and ask clarification on any issues.
9. Maintain appropriate files in the operations office.

10. Other duties as may be assigned

Background in accounting, supplies management and bookkeeping (warehousing).
Sound documentation skills and computer knowledge in excel and word.
Minimum two years experience in accounting

Competencies

Team player, able to work under strenuous conditions and extended hours
Good team player and good coordination skills
Ability to learn other software.
Thorough knowledge of French and English

Applications must include CV, diplomas and certificates.

Please indicate the position title in the subject line;otherwise your application will not be considered.

2010-03-26