The American Red Cross provides support for the various relief and development projects in Haiti. The Receptionist / Admin Assistant will provide the following support to the Delegation.

Duties Applicable to All Staff:
Work towards the achievement of overall goals of the operations in the delega-tion, through effective managerial and lateral relations and teamwork;

• Ensure understanding of roles, responsibilities, lateral relationships and ac-countabilities;

• Perform other work related duties and responsibilities as may be assigned by the supervisor;

• Respect and work within the code of conduct of the Red Cross Movement.

Specific Duties and Accountabilities:
Perform reception duties, answer phones, transfer phone calls, greet and an-nounce guests;

• Maintain contact lists: ARC/ISD and internal contact list of all personnel;

• Monitor and order office supplies in coordination with all departments, ensure ba-sic stock of office supplies for admin department;

• Maintain office correspondence records, incoming and outgoing mail and faxes;

• Coordinate and prepare briefing schedules for new staff and prepare briefing books;

• Act as focal point and receive resumes and ensure CV’s are submitted to HR and arrange interviews;

• Arrange drinking water;

• Order business cards.

Lateral Relationships:
Establish and ensure effective working relationships with all staff;

• Ensure effective working relationships with National Society counterparts and leadership;

• Ensure effective working relationships with technical and service departments at national, delegation, and headquarters’ level.

General Requirements:
- Good mental and physical health

Qualifications:
- Advanced skills in computers (Windows, spreadsheets, and word processing).

Experience:
- previous experience working with the Red Cross/Red Crescent or other international humanitarian organization.
- 3-5 years professional work experience
- Fluent in French, English, and Creole.

2010-03-18