Chemonics Foundation Haiti. (here and after referred to as “Chemonics”), under the Global Health Supply Chain – Procurement and Supply Management, USAID Contract No. AID-OAAA-I-15-00004, is issuing a Request for Proposals (RFP) for the Preventive Maintenance and Repair Agreement, for Low and Ultra Low Temperature Freezers. The attached RFP contains all the necessary information for the Offeror.

The offeror selected as a result of this RFP will be required to:
• Perform monthly maintenance in accordance with the instructions of the respective manufacturer.
• Provide cleaning, adjustment and verification of all systems as recommended by the manufacturer and in accordance to the characteristics of each piece of equipment.
• Inform GHS-PSM one week prior to a visit to one of the sites for any specific intervention.
• Fix the freezer within ten days after having received the written notification of the breakdown from the Buyer.
• Prepare a monthly report that includes details on the brands, models, licenses, and corresponding serial numbers of all equipment for which maintenance have been done or repairs have been performed.
• Provide operational training to a maximum of 3 users per freezer who will be operating the equipment properly.
• Ensure that a Field Service Engineer will be based in Port-au-Prince for immediate action.
• Provide all parts required to repair the Equipments covered under its serviced obligation such as compressor, condenser, alternate plug, and air filter.
• Provide strategic recommendation for purchase of new low and ultra-low storage equipment

Chemonics is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit. Chemonics expects suppliers to comply with our Standards of Business Conduct, available at https://www.chemonics.com/our-approach/standards-business-conduct/ .

Chemonics does not tolerate fraud, collusion, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General.

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Haiti Technical Procurement HaitiTechnicalProcurement@chemonics.com and ccied jabraham@ghsc-psm.org ; rpierre@ghsc-psm.org

Please contact PSMRiskManagement@ghsc-psm.org with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to Chemonics at to BusinessConduct@chemonics.com or by phone/Skype at 888.955.6881.

The following calendar summarizes important dates in the solicitation process. Offerors must strictly follow these deadlines.
RFP announced: 6/September/2019
Visite of sites and Freezers: 11/September/2019
Deadline for written questions:12/September/2019
Answers provided to questions/clarifications: 13/September/2019
Proposal due date: 2:PM EST, Tuesday 17/September/2019
Subcontract award (estimated): Between 30/September/2019 – 18/October/2019