Purpose:
The purpose of this scope of work is to outline duties, deliverables, and a timeframe for a translation of portions of the complete set of Smart Skills manuals for the USDA/CRS Cacao Promotion Project Kakawo bay Bourad pou Opòtinite ak Siksè (KABOS).

Background:
On September 29, 2016, USDA and CRS signed a five-year Agreement for the implementation of the KABOS project. The project will subsidize 7,000 smallholder cacao farmers to establish or re-establish cacao agroforestry gardens. A corollary activity is to assist smallholders to market their major agricultural products in a manner that captures an additional portion of the marketing margin. The major crops are: cacao, yam, banana, malanga, lumber, and charcoal. For that purpose, CRS is seeking an Agricultural Marketing Consultant to study the marketing opportunities to add at least 20% to the price farmers receive for their major crops and to organize marketing trials to test the possibility of increasing prices by at least 20%.

Objectives:
The objectives of this consultancy are to translate the following manuals from the Smart Skill series:
1. Marketing Basics is 100 pages,
2. Promoting Innovation is 63 pages, and
3. Organizing and Managing Farm Groups is 200 pages.
Originally Manuals are in English and French. The consultant can choose to translate from English or French to Creole.

Work to be accomplished by the Consultant:

The Consultant will translate the manuals listed above and provide copies of the translations to CRS.


Place of Performance:
At the Consultant’s work place.

Period of Performance: September - October 2017



Key Working Relationships:

CRS Haiti: J.D. “Zach” Lea, Chief of Party, CRS KABOS project
Ludger Jean Simon, Agriculture-Value Chain Program Coordinator; CRS KABOS project

Participation conditions

1. Bid Submission
Proposals must offer services for the total requirements. Proposals offering only part of the requirement will be rejected. The bidder is expected to examine all the instructions, terms and specifications contained in the scope of work (SOW). Failure to comply with the (SOW) will be at the bidder’s risk and may have a negative effect on the evaluation of the proposal.

2. Clarification about the solicitation
Any prospective bidder who would need clarification about the solicitation must inform CRS by writing to: mariegaetane.jean@crs.org. CRS will respond in writing to any request for clarification of the solicitation documents that will reach up to five (5) working days before the deadline for submission of proposals. In fairness, the written copies of the response of the Organization, including an explanation of the clarification solicitation but without identifying the source of the request, will be sent to all prospective bidders that have received the Solicitation.

3. Modification of solicitation
At any time prior to the deadline for submission of the proposals, CRS may, for any reason, whether at its own initiative or in response to a request for clarification by a prospective bidder, modify the solicitation by making an amendment. All prospective bidders that have received the solicitation will be notified by writing of all amendments to the solicitation. To provide prospective bidders reasonable time to consider the amendments while preparing their bids, the CRS may, at its discretion, extend the date for receipt of Proposals.

4. Ownership of submissions

The proposal and related documents shall remain the exclusive property of CRS and will not be returned to the bidder.

5. Cost of proposal preparation

All costs of proposal preparation shall be supported exclusively by the bidder. The bidder shall bear the costs incurred in providing the information requested by the petitioner for submitting proposals.

6. Language of the proposal
The bid prepared by the bidder and all correspondence and documents relating to the bid exchanged by the bidder and the CRS will be written in French or English.

7. Incorporation documents of the proposal and dispositions

Candidates are invited to submit a technical proposal and a financial proposal. Each proposal must be written in English or French. The proposal file shall consist of the following documents:
• Legal papers (Fiscal Quitus, and Business Permit –Patent-, etc.).
• The letter of invitation
• The letter of submission duly completed
• A document describing the firm and/or the team assigned to this consultancy
• The terms of reference of the consultancy
• The technical proposal
• The financial proposal
All documents must be submitted in paper format or electronically within the time specified, mentioning Irrigation Consultancy for USDA/CRS Cacao Promotion Project (KABOS).

The bidder must submit its proposal no later than September 4, 2017 by 4:00 p.m. Haiti at the following address:
Catholic Relief Service (CRS)
HR Department
1, Delmas 81, Autoroute de Delmas
Port-au- Prince, Haïti.
Email : mariegaetane.jean@crs.org

Any bid received after this date and time will be rejected. CRS may, at its discretion extend the time by written notice to all bidders. Extension of time may eventually cause a change in the invitation letter and attached documents.

Documents and instructions listed above are required for the retention of bids for analytical purposes. In this sense the bidder is subject to any audit of the contents and requirements before proceeding to the submission. Any deviation of conformity will result in the cancellation of the bid.

9. Technical proposal

It must be presented in a concise and structured way in the following order:
• Legal identity and brief description (technical and financial) of the bidder. In the case of a group of consultants established for the circumstance, a convention indicating the team leader designed to represent the group vis-à-vis of CRS
• Description of the firm, its technical staff and skills
• Curriculum vitae initialed and signed by all team members
• Understanding of the needs and services required in relation to the terms of reference attached
• Methodological approach, activity timeline
• The number of people they deem necessary for the performance of the required service
• An estimate of the total working time to devote to the service while indicating the number of people
• Schedule of the work and achievements of delivery of outputs.
Include any assumptions as well as comments on the data, ancillary services and resources to be submitted by the sponsors. Any comments, or suggestions provided regarding the terms of reference should be reported in the technical proposal, as well as the methodological approach to answer.

10. The financial offer

The financial offer should cover all services to be rendered for the study. It must at least include:
• A submission letter duly signed and stamped
• Bank information of the bidder
• The preferred method of payment,
• The preferred payment means (Bank transfer, Check, etc.).
• Fixed rates per person / days
• Per Diem and hotel to stay on the field for each team member
• Logistics costs (transportation, etc.)
• Proposed schedule of payments, which are all expressed in U.S. dollars.

CRS does not commit itself to accept the lowest or any proposal. All prices must be valid for a period of at least 60 days from the deadline for submitting the proposals.

11. Criteria for Selection of Consultant

• Familiarity with the agricultural value chains in Haiti, and an understanding of technical terms within the agri-business sector
• Experience translating technical documents for the agricultural and agribusiness sector within the Haitian context.

Catholic Relief Service (CRS)
HR Department
1, Delmas 81, Autoroute de Delmas
Port-au- Prince, Haïti.
Email : mariegaetane.jean@crs.org

CRS's recruitment and selection procedures reflect our engagement to protect children and vulnerable adults.