Purpose:
The purpose of this scope of work is to outline duties, deliverables, and a timeframe for a video production training Consultant for the USDA/CRS Cacao Promotion Project Kakawo bay Bourad pou Opòtinite ak Siksè (KABOS).

Background:
On September 29, 2016, USDA and CRS signed a five-year Agreement for the implementation of the KABOS project. The project will subsidize 7,000 smallholder cacao farmers to establish or re-establish cacao agroforestry gardens. The Project will make extensive use of video for training. We intend to modify existing videos and produce original content. As such, CRS is seeking a Video Production Training Consultant to train 2 CRS staff to edit existing videos and to produce original content targeted at rural Haitian farmers

Objectives:
The objectives of this consultancy are to:
1. Train 2 CRS staff to edit videos produce original content targeted at rural farmers.
2. Produce a How-To video covering the components of Objective #1 (how to make and edit videos)

Deliverables
1. A detailed schedule for the training activities. A draft of the schedule will be provided as a component of the Consultant’s proposal, submitted in response to this SOW.
2. Provide the proposed training using smartphones (android or iphone) as the primary method of delivery and an Android or iOS app to do the editing; CRS does not have a preference for what App is used but does want something as simple as possible.
3. Produce a How-To video covering the components of Objective #1 (how to make and edit videos), this should be 5-8 minutes long and can be taken during the actual training or separately.
4. Have 2 CRS staff take an existing video and include creole voice-over and graphics (Video should be 3-5 minutes long)
5. Produce 2 Videos of Original Content:
a. How to open a cacao pod (3-5 minutes long)
b. How to plant a cacao seed in a nursery container. (3-5 minutes long)

Place of Performance:
Jeremie or Port-au-Prince or at the Consultant’s training facility

Period of Performance: September- October 2017


Key Working Relationships:

CRS Haiti: J.D. “Zach” Lea, KABOS Project Chief of Party,
Ludger Jean Simon, Agriculture-Value Chain Program Coordinator,
Guims Germain, KABOS Project Coordinator.

Participation conditions

1. Bid Submission
Proposals must offer services for the total requirements. Proposals offering only part of the requirement will be rejected. The bidder is expected to examine all the instructions, terms and specifications contained in the scope of work (SOW). Failure to comply with the (SOW) will be at the bidder’s risk and may have a negative effect on the evaluation of the proposal.

2. Clarification about the solicitation
Any prospective bidder who would need clarification about the solicitation must inform CRS by writing to: mariegaetane.jean@crs.org CRS will respond in writing to any request for clarification of the solicitation documents that will reach up to five (5) working days before the deadline for submission of proposals. In fairness, the written copies of the response of the Organization, including an explanation of the clarification solicitation but without identifying the source of the request, will be sent to all prospective bidders that have received the Solicitation.

3. Modification of solicitation
At any time prior to the deadline for submission of the proposals, CRS may, for any reason, whether at its own initiative or in response to a request for clarification by a prospective bidder, modify the solicitation by making an amendment. All prospective bidders that have received the solicitation will be notified by writing of all amendments to the solicitation. To provide prospective bidders reasonable time to consider the amendments while preparing their bids, the CRS may, at its discretion, extend the date for receipt of Proposals.

4. Ownership of submissions

The proposal and related documents shall remain the exclusive property of CRS and will not be returned to the bidder.

5. Cost of proposal preparation

All costs of proposal preparation shall be supported exclusively by the bidder. The bidder shall bear the costs incurred in providing the information requested by the petitioner for submitting proposals.

6. Language of the proposal
The bid prepared by the bidder and all correspondence and documents relating to the bid exchanged by the bidder and the CRS will be written in French or English.

7. Incorporation documents of the proposal and dispositions

Candidates are invited to submit a technical proposal and a financial proposal. Each proposal must be written in English or French. The proposal file shall consist of the following documents:
• Legal papers (Fiscal Quitus, and Business Permit –Patent-, etc.).
• The letter of invitation
• The letter of submission duly completed
• A document describing the firm and/or the team assigned to this consultancy
• The terms of reference of the consultancy
• The technical proposal
• The financial proposal
All documents must be submitted in paper format or electronically within the time specified, mentioning Irrigation Consultancy for USDA/CRS Cacao Promotion Project (KABOS).

The bidder must submit its proposal no later than August 28, 2017 by 4:00 p.m. Haiti at the following address:
Catholic Relief Service (CRS)
HR Department
1, Delmas 81, Autoroute de Delmas
Port-au- Prince, Haïti.
Email: mariegaetane.jean@crs.org

Any bid received after this date and time will be rejected. CRS may, at its discretion extend the time by written notice to all bidders. Extension of time may eventually cause a change in the invitation letter and attached documents.

Documents and instructions listed above are required for the retention of bids for analytical purposes. In this sense the bidder is subject to any audit of the contents and requirements before proceeding to the submission. Any deviation of conformity will result in the cancellation of the bid.

9. Technical proposal

It must be presented in a concise and structured way in the following order:
 Legal identity and brief description (technical and financial) of the bidder. In the case of a group of consultants established for the circumstance, a convention indicating the team leader designed to represent the group vis-à-vis of CRS
 Description of the firm, its technical staff and skills
 Curriculum vitae initialed and signed by all team members
 Understanding of the needs and services required in relation to the terms of reference attached
 Methodological approach, activity timeline
 The number of people they deem necessary for the performance of the required service
 An estimate of the total working time to devote to the service while indicating the number of people
 Schedule of the work and achievements of delivery of outputs.
Include any assumptions as well as comments on the data, ancillary services and resources to be submitted by the sponsors. Any comments, or suggestions provided regarding the terms of reference should be reported in the technical proposal, as well as the methodological approach to answer.

10. The financial offer
The financial offer should cover all services to be rendered for the study. It must at least include:
 A submission letter duly signed and stamped
 Bank information of the bidder
 The preferred method of payment,
 The preferred payment mean (Bank transfer, Check, etc.).
 Fixed rates per person / days
 Per Diem and hotel to stay on the field for each team member
 Logistics costs (transportation, etc.)
 Proposed schedule of payments, which are all expressed in U.S. dollars.

11. Criteria for Selection
1. Experience training others to produce training videos
2. Availability

CRS does not commit itself to accept the lowest or any proposal. All prices must be valid for a period of at least 60 days from the deadline for submitting the proposals.

Catholic Relief Service (CRS)
HR Department
A l'attention de Gaetane Jean
1, Delmas 81, Autoroute de Delmas
Port-au- Prince, Haïti.
Email: mariegaetane.jean@crs.org

CRS's Recruitment and selection procedures reflect our engagement to protect children and vulnerable adults.