1. MAIN PURPOSE OF JOB
The Procurement Officer will support the day to day running of all procurement related functions in the Leogane office including contract management, vendor analysis, external procurements and help in the set up of office supply chains.

DUTIES AND KEY RESPONSIBILITIES

• Undertake the Purchasing function in Leogane as delegated, while ensuring Tearfund’s purchasing systems and procedures are adhered to at all times by the entire staff.
• Ensuring that all procurement trail documentation (RFQs, ITTs, Delivery Notes, Invoices, etc.) submitted by the suppliers/ service providers is available, correctly filed and the information is accurate.
• Ensuring that the procurement team provides the necessary support and advice to projects while providing feedback regarding difficulties and concerns arising in the procurements process.
• Undertake market surveys and vendor analysis to maintain a healthy pool of suppliers and vendors as well as keeping up to date with current market trends
• Regularly Update the Purchase Request Tracking spread sheet making sure that used a feedback tool to the Requestors.
• From time to time provide remote (and whenever possible, physical) assistance to the procurements function in Tom Gato as required.
• Develop and maintain effective working relationships with all parties involved in procurement in each of the field offices and PaP head office in addition to all third party providers i.e. Suppliers and Contractors.

• Ensure procurement activities are carried out in strict adherence to Tearfund procurement guidelines as stipulated in the Program Logistics Manual.
• Carry out duties responsibly and act in a professional manner at all times, especially when managing staff.
• Attempt at all times to maintain Tearfund’s good reputation through the work
• Carry out other relevant/related duties as assigned by the Line Manager.

A bachelor degree in Administration, management or related field.
• Proven procurements and supply chain experience.
• Knowledge and experience in the local marketplace.
• Proven experience in previous work requiring extreme attention to detail and organisation.
• Good computer knowledge especially Excel and word.
• Excellent organisational & administrative skills.
• Good communication skills in English, French & Creole – both spoken and written
• Able to work to deadlines and under pressure.

Please send your resume and a cover letter explaining how you meet the essential criteria.
Suitability qualified female candidates are strongly encouraged to apply.

Please send your resume at 1, Impasse 4, Chatuley, Leogane or at dmt-haiti-hro@tearfund.org no later than february than february 4th, 2011

INFORMATION FOR APPLICANTS
• Tearfund seek as an organisation to be committed to Christ in all we are and all we do.
• Staff members need to be committed to Tearfund’s ethos of professional excellence and spiritual passion.
• It is important that we are committed to relationships by following biblical principles and showing integrity in our dealings with each other.
• We seek as an organisation to be obedient to biblical teaching and evaluate our work and attitudes in line with biblical principles.
• An essential part of our working life is praying together as an organisation and as teams on a regular basis.
• All staff also take part in devotions, away days and retreats
• The post holder will, at all times, carry out his/her responsibilities with the utmost respect for the protection of children in accordance with Tearfund’s Child Protection Policy and conduct other duties as agreed with their line manager.

2011-02-04