OVERALL RESPONSIBILITIES

Under the supervision of the Procurement Advisor, the Shipping Associate is responsible for tracking all shipments received. She / he will assist the Procurement Advisor in all duties related to the supply/ shipping phase.

SPECIFIC RESPONSIBILITIES

1. Monitor the shipment status for all orders and prepare regular reports on all commodities ordered.
2. Assist in verifying conditions of all commodities received at the warehouse or shipping agent warehouse. Prepare incident reports if needed.
3. Maintain a filing system for all documents related to shipment (Pre Alert, ASN, AWB, PO, GRN…).
4. Inform project warehouse about arriving shipments.
5. Liaise closely with the broker to ensure that all shipment are cleared and delivered in a timely manner.
6. Ensure that all shipments have proper and complete documentation.
7. Liaise with the shipping department at Headquarters to coordinate timely process of shipments and assist in resolving any shipping issues.
8. Perform physical stock inventory of commodities stored at different storage locations.
9. Collect shipments from suppliers or the broker firm.
10. Prepare shipment reports on a regular basis.
11. Attend meetings as assigned.
12. Perform any other related duties as may be required.

QUALIFICATIONS

1. College degree (administration or business degree preferable).
2. At least 3 years Experience in logistics and shipping related activities in Haiti
3. Computer skills (MS Office).
4. Proficient in French and English.
5. Ability to:
• manage inventory,
• produce regular reports,
• performing multiple tasks and meet deadlines

CV, cover letter and copies of diplomas

2011-01-24