The Project Accountant’s primary responsibility is to ensure that Organization’s partners and project holders follow the procedures pertaining to funds allocated to them and to liquidate the project advances with complete, accurate and appropriate documentation. He/She is also responsible for maintaining a good and functional liaison between Organization and the Partners/project holders. He verifies all liquidation documents submitted by staff. He also serves as back up to the Financial officer in his absence. He/She is expected to submit monthly reports to his/her supervisor.

SPECIFIC RESPONSIBILITIES:
Financial Documentation:
• Verify the financial report of project holders, partners and employees who have received an advance and process the liquidation after approbation of Coordinator responsible of this project / or the supervisor and submit them to the Finance Officer.
• Prepare bank deposit slips and receipt vouchers for cash receipts for all funds.
• Verify that supporting documentation such as receipts, invoices, bills are accurate and provide a detailed record of transactions.
• Monitor partner’s financial activities and bring promptly any irregularity to the attention of project officer/managers.
• Prepare cash disbursement vouchers and issue checks for all program and MRD related expenses

Training- Facilitation
• Organize financial training for Organization project managers and officers, and administrative assistants.
• In collaboration with project officers, managers and coordinators, ensure that counterparts and partners receiving funds of Organization understand and comply with Organization financial procedures.
• Make visits to project sites to accompany project holders and partners in order to ensure appropriate documentation of financial transactions.
• Perform other duties as necessary or requested.

Back-up Responsibilities:
• Prepare cash disbursement vouchers and checks for all funds.
• Prepare journal correction vouchers if necessary to submit to head accountant
• Verify all vouchers in the absence of the Finance Officer.
• Ensure that all transactions identified above meet relevant criteria in the areas of accounting accuracy, compliance and internal control. Ensure that transactions are supported by adequate, auditable documentation.



SUPERVISION:
Supervise the Senior Secretary in the absence of the Finance Officer.

QUALIFICATIONS:
• High School and Accounting diplomas
• Working familiarity with internal control theory and review procedures.
• Two years experience in comparable position in Non Governmental organization/ working on projects, with strong verification skills and good judgment.
• Computer literacy (Excel, Word) Understanding of Sun System desirable.
• Strong interpersonal skills, such as team spirit, conflict resolution, persuasion, listening.
• Availability for travel 30% of the time
• Ability to work well under pressure in difficult environments
• Strong organizational skills, attention to detail, ability to meet deadlines.
• Written and spoken French and English language skills.
• Ability to drive car and/or motorcycle desirable

Interested candidates should send their curriculum vitae with a cover letter, and copy of certificates with the mention of FIN--PJA--1008 to the Human Ressources Departement.

2008-11-07