International US based NGO is seeking Administrative Assistant for immediate hire.

Job Ref: Ops/009/21/2010

Responsibilities:
The Administrative Assistant will report to the Operation Coordinator or his/her designee. The Administrative Assistant’s responsibilities will include, but are not limited to:
• Assisting the Office Manager in making sure the administration unit runs efficiently. This will involve dealing with communication by email and telephone.
• Preparing written memos for staff information, typing up documents, amending contracts as required and maintaining log sheet.
• Preparing, receiving and forward file all incoming correspondence related to the office.
• Assisting the planning of activities (meeting, seminaries, training etc) and doing the report.
• Translate of document into Creole, French, and English (as necessary)
• Keep records and flow charts maintained at all times, informing the Office Manager of impending changes and constantly updating information as required.
• Keep update related contact list
• Tracking of documentation such as vendor contract bid selection and receiving report.
• Maintaining the filing system for administrative and programmatic documentation.
• Perform other duties as may be assigned

A bachelor degree in Administration, management or other related subject.
. At least 3 to 5 years experience in a similar position, espacially in NGO or International Organisation is an asset.
. Good communication, organizational and computer skill

Capacity to work effectively and harmoniously with a team of colleagues from varied culture.

• We offer competitive salary base on qualification and work experience, medical and health insurance coverage.

All CV must be backed up with cover letter, copies of certificates and at least three references.

jobs@umcor-haiti.org
Rachel Dorcy

Interested and qualified candidates should send their applications and CV before 31sh of December, 2010.

2010-11-30