PROJECT: Global Health Supply Chain – Procurement and Supply Management (GHSC-PSM) Haiti

Background: The USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) is the primary vehicle through which USAID will 1) procure and provide health commodities, 2) provide technical assistance to improve partner countries’ management of the supply chain, and 3) collaborate with key international stakeholders to support global health initiatives. The GHSC-PSM in Haiti office works under three of the project’s task orders – HIV/AIDS, Population and Reproductive Health, and Maternal and Child Health/Zika – to provide commodities and supply chain technical assistance.

Position Purpose:

The Human Resources (HR) Officer will support in managing overall human resource needs to meet the objectives of the GHSC-PSM Haiti project. A high level of organizational and communication skills is key to effective functioning in this position as well as understanding of local labor laws and U.S. government and USAID record keeping and reporting regulations. The HR Officer is one of the focal points for the needs of project employees related to personnel policies, procedures, and benefits. The HR Officer will perform the following duties and responsibilities:

Tasks:

Specific tasks to be completed under this SOW are as follows:

• Support project recruitment/hiring processes by drafting or reviewing scopes of work, processing hire request forms, advertising positions, reviewing CVs to select qualified candidates, preparing interview questions, participating in interview panels, preparing interview reports, and other tasks as needed.
• Negotiate salaries with all candidates for long-term and short-term local positions, with support from the HR Manager and Senior HR Officer, in accordance with USAID regulations and internal policies including accurate completion of biodata forms, salary verification documents, and references checks.
• Lead onboarding of new hires by drafting salary justification memos, preparing offer letters and employment agreements, updating new hire records, working with the HQ program management unit (PMU) to set up employee emails and PINs, coordinating with project admin and IT teams to prepare workspaces and setup equipment, and other tasks as needed.
• Coordinate preparation of local short-term consultant agreements as well as monitoring and evaluation of consultant performance; ensure that all consultant files are in order and up to date, including copies of consultant evaluations and final deliverables.
• Assist the HR Manager and Senior HR Officer with annual employee performance evaluations to ensure that evaluations are completed on time; draft salary adjustment letters and submit salary adjustments to the finance team to so increases are processed on time.
• Review employment hard copy files and Sharepoint files to ensure that contracts, amendments, job descriptions, leave entitlements, annual evaluations, and other forms (e.g. severance, final payments, etc.) are up to date.
• Plan, in close coordination with the HR Manager and Senior Human Resources Officer, new hire orientations, all staff meetings, staff development trainings, and staff wellness activities.
• Manage the local health insurance file (AIC, OFATMA) and serve as the point of contact for the health insurance provider and for staff regarding questions on coverage. This includes adding new hires to the project insurance policy to minimize gaps in coverage, processing reimbursements for staff, coordinating with the insurance provider to remove departed staff from the project’s insurance policy.
• Follow-up, as needed, with the HQ PMU on staff life insurance policies.
• Review invoices and backup documents to process payments for health insurance, consultants, job site postings, etc. in a timely manner for submission to the project finance team.
• Maintain and update the employee tracker, recruitment tracker, and leave tracker; review the employee contact list for accuracy.
• Provide support to project employees in various HR related topics such as leave, benefits, compensation, etc.; work with employees to resolve issues and problems.
• Ensure staff compliance with local policy manual and local labor laws.
• Any other tasks as assigned by the Senior Human Resources Officer.

Job Qualifications

• Bachelor’s degree preferred in business administration, human resources or related field, or pertinent equivalent experiences.
• Minimum of 3 years of professional relevant work experience in Human Resources.
• Experience working in Human Resources for USAID-funded projects or with other international organizations preferred.
• Demonstrated relevant knowledge of HR management and local labor laws.
• Exemplary management, communication, and interpersonal skills that promote teamwork and cultivate strong relationships with staff, partners, stakeholders, and beneficiaries.
• Proven proficiency in Microsoft Office suite.
• Fluency in French and Haitian Creole required. Professional proficiency in English (spoken and written) preferred.

Chemonics may amend the SOW for this assignment in consultation with the employee.

Reporting:

• The Human Resources Officer will report directly to the Senior Human Resources Officer.

CV, Copy of diploma.

Working Conditions/Duration of Assignment
This is a long-term position for the life of the contract based in Port-au-Prince, Haiti.

2024-02-18