The incumbent serves as supports of the work of the Administration & Finance team and ensures receptionist functions in the Office.

? Manages and operates the central switchboard and visitors' attendance.
? Organizes and prepares all travel arrangements: security clearances, hotel and airplane ticket bookings and other mission needs for staff.
? Receives and dispatches all office communication, distributes incoming information.
? Keeps record of all mail sent and all documents given for signature and/or information to the EU Delegation.
? Filing and archiving.
? Drafts and processes standard and administrative correspondence; photocopies, scans and collates documents as requested.
? Translates and interprets, as appropriate.
? Assists in preparation of meetings. Manages the meeting/conference room bookings.
? Updates office staff contact list on regular basis and circulates it amongst all staff.
? Maintains an overview of expatriate staff’s visa and residence permit situation and makes necessary follow up.
? Assists in managing administration and finance operational tasks, as appropriate
• Undertakes any additional tasks as assigned by the HoO/RO (Regional Office) and/or Headquarters

Education: High school diploma.
University diploma in secretarial, administration or similar will be a plus.

Languages: Excellent command of English and French (oral and written).

Knowledge and Experience:
Minimum of 3 years of relevant working experience; previous experience in an Embassy, Governmental or in an International Organisation is an advantage.
Excellent drafting skills and ability to prepare official letters (i.e protocol issues, to get visas, customs clearance, etc).
Good communication skills and ability to work in a multicultural environment.
Capacity to work in a multitasking position.
Knowledge of accounting principles is desirable.
Excellent command of Office Software package (MS Word, Excel, Power Point, Internet explorer, Outlook)

• a cover letter (maximum of 1 page) setting out the candidate’s motivation and suitability for the position;
• a detailed Curriculum Vitae in English (maximum of 3 pages) in the Europass CV Template only which can be found at http://www.europass.cedefop.europa.eu;
• academic and employment certificates certified true copy by the applicant;
• name, position and contact number/details (telephone, e-mail) of three references, one of them being from the last employer;

Send applications with the subject "ECHO-VACANCY Administrative Assistant PAP". Applications must be received no later than January 7th, 2023.

This position is open to nationals and other residents of Haiti with valid work and residence permits.

DG ECHO applies a policy of equal opportunities. Our recruitment policy is based on respect for diversity, maintaining the gender balance, as well as the balance between professional and private life, and support for training and developments opportunities.


The national staff members observe a Code of Conduct published on: https://ec.europa.eu/echo/who/about-echo/field-network_en

Contracts will be ruled under the Haitian labour legislation.

Any processing of your personal data will be done in accordance with the applicable EU legislation (Regulation (EU) 2018/1725 of the
European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices, and agencies and on the free movement of such data. The privacy statement can be found on ECHO website https://ec.europa.eu/echo/system/files/2020-01/privacy_statement_recruitment_ns_final_version.pdf


Only shortlisted candidates will be contacted. NO INFORMATION WILL BE GIVEN BY PHONE. Any form of canvassing, soliciting, or influencing will be treated as disqualification.

2024-01-07