The Administrative Assistant is responsible for providing administrative and clerical services in
order to ensure effective and efficient operations.

 Interact with clients, vendors and visitors.



 Prepare periodic reports of payments, checks, transfers, etc.



 Match daily the invoices with the collections receipts.



 File and retrieve organizational documents, records and reports.



 Register the daily operations in the sales system.



 Match invoices to order / receipt to obtain authorization for payment.



 Manage daily workload to ensure that all clients invoices are registered.



 Sort and distribute incoming correspondence, including faxes and email.



 Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing.



 Coordinate direct office services, such as records, general services, and housekeeping.



 Arrange for the repair and maintenance of office equipment.



 Other duties as assigned by Administrative Coordinator.

• Bachelor’s Degree in Accounting or Finance required.
• APA preferred
• Basic knowledge in Customs Regulations
• Advance knowledge of local taxes regulations
• 2 - 3 years prior experience in similar jobs
• Demonstrated ability to multi task, achieve results and meet deadlines
• MUST have advanced / strong Microsoft Excel
• Excellent verbal and written communication skills
• Familiarity with the analysis of financial data
• Team orientation
• Knowledge of the basic principles and practices of bookkeeping.
• Languages: French/English

2010-08-22