Reconnaissance Management S.A. (RMS), founded in 2006 in Dublin, Ireland, is a security services company that has expanded its operations to New York and Haiti, the latter being its third subsidiary. Since its inception, the company has established itself as a committed player in corporate social responsibility, providing innovative localization and security solutions.

Reconnaissance Management S.A. has generated significant economic and social impact in these regions. In Haiti, the company employs over a hundred individuals, contributing to the development of numerous security personnel. The company is dedicated to promoting social progress by supporting community initiatives, including vocational training programs to enhance individual capacities and promote social inclusion.

In addition to fleet management services (GPS), RMS specializes in areas such as defensive and preventive driving, executive protection, employment and training of security agents, installation, and monitoring of surveillance cameras, as well as security system development and auditing. This comprehensive expertise in security makes RMS an essential partner for companies seeking to ensure their protection and optimize their operations.

Job Purpose:
Work alongside the Finance Accountant carrying out finance administration duties.
Accounting responsibilities:
• Update and manage all cash Floats.
• Prepare monthly cash request for each float and keep control of cash daily.
• File supporting requisitions for audit backup and prepare Journal entries for Floats into SAGE accounts.
• Prepare Sites Expenses Invoice monthly for Digicel and reconcile back to Sites and Networks float.
• Ensure all original requisitions and receipts reconcile with the float’s journals and file for audit back up.
• Prepare cheques and file all back up documents related to cheque requisitions and expenditure.
• Ensure all expenditure receipts are filed correctly and maintained up to date to support year end audit.
• Review the payroll to ensure all salaries, benefits, and taxes are accurate before filing DGI return.
• Ensure all staff pay slips are accurate, prepare them and save for back up.
• Go to DGI every month to file and pay the taxes.
• Ensure all taxes are up to date and renew quitus on a quarterly basis
• Prepare all sites watchmen ex-gratia and documentation when they leave
• Prepare all the documentation for Severance payments when an employee leaves the company
• Submit all requests and quotations for purchasing on smartsheet for approval
• Ensure all receipts reconcile with expenditure and cash issued – verifying Fx is correct and receipts are authentic
• At Financial Year end, assist in preparation of audit files for review
• Review annual taxes and assist the primary accountant with the preparation and filing of annual taxes (Licence des étrangers, Patente, CIP, Taxe/Action ec.)
• Prepare the year end annual documentation for employee’s tax, ONA and OFATMA payments
• Complete the OFATMA documentation at year end and return to DGI (based on employee yearly payroll)
• Ability to complete bank reconciliations and journal entries to SAGE accounts
Administrative responsibilities:
• Prepare invoices, liaise with Sales Team to ensure all records are accurate
• Prepare the TCA for invoices and ensure all invoice totals match the monthly Sales Report
• Telephone all clients on an ongoing basis to collect their payments, answer question and help customers and clients as needed
• Issue receipts to clients when requested, record and file all payments received
• Prepare monthly bank letters related to staff payroll, Mon cash and fund delivery
• Prepare check lodgments for the bank and Issue cheque payments as required
• Follow up with all emails to clients and staff
• File and issue payments for loans as loans are approved and loan agreements are issued
• Scan all documents, receipts and cheques received. File into the correct folders for audit back up
• Assist in collating receipts and back up documentation as requested by auditor at year end
• Reconcile Overtime/Additional hours hard copy sheets to excel provided by Operations department
• Assist in general office administration duties as requested by finance team and as required ad hoc

Skills and Qualifications required:
• Qualified or Trainee accountant with Strong Excel skills – On the job training and support will be provided.
• Good verbal and written English and French
• Strong organizational skills and attention to detail
• A can-do positive attitude
• Good telephone manners and good customer service skills
Intermediate/Advanced English is required. • Integrity and Honesty are key

Schedule: Monday to Friday, from 9:00 am to 5:00 pm

Full time

Cover letter
Copy of diplomas
English resume Reference letter
Certificat bonne vie et moeurs

Only complete application files will be considered.
Intermediate/Advanced English is required.
All documents (CV, cover letter) must be provided in english.

2023-10-30