Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

RESPONSIBILITIES AND ACCOUNTABILITIES:
Under the overall supervision of the Shelter-NFI-DRR project manager in Haiti and the direct supervision of the senior Shelter-NFI-DRR assistant; The project assistant shelter-NFI will be responsible and accountable for supporting activities related to Shelter and NFI that provide assistance to people displaced or affected by insecurity or disasters. The incumbent will be responsible for the following tasks:
• Organize and maintain project files record relate to NFI management, including pipeline
• Monitor, coordinate and participate in loading / unloading operations, ensure that trucks depart with the earmarked NFI and quantities.

• Liaise with other respective units ( operation units) as required in to handle requests and queries
• Support the management of the pipeline system and the follow-up of the partners' contracts and distribution reports.

• On delegation of the supervisor participate in various sector meetings CCCM, shelter- NFI in the field or at National level
• Follow up on PR and PO with the logistics unit the units activities

• Support field teams in the distribution of NFIs and verify that activities are conducted in line with donor requirements and project documents, and that reporting requirements are produced in a timely and to high quality;
• Conduct reports on NFI inventory, in/out by updating stock and updating tracking documents ( pipeline)
• Submit report of activities in collaboration with the M&E officer
• Ensure compliance with IOM data protection principles
• Perform other duties as may be assigned by the supervisor.

EDUCATION, EXPERIENCE AND SKILLS
• University degree in Business Administration, management, or related field from a accredited academic institution with 3 years of relevant professional experience.
• Experience in IOM administrative procedures
• Experience in the usage of office software packages ( word, Excel) and knowledge of spreadsheet and data management.
• Experience in coordination and collaboration with external partners
• Ability to work diplomatically, with empathy and tact.
• Ability to work with people from different backgrounds
• Ability to work in a multicultural environment and in a sometimes difficult and stressful environment

LANGUAGES (IOM’s official languages are English, French, and Spanish)

Fluency in French is required (oral and written). Working knowledge of English.

REQUIRED COMPETENCIES:
The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Integrity & transparency
• Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the organization’s resources reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
Professionalism

• Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
• Seeks to raise professional standards in self and others through daily work and activities.
• Adapts quickly to change and is decisive and versatile in face of uncertainty.
• Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Managerial competencies
Leadership
• Assigns responsibilities fairly and manages performance, taking account of individual strengths, workloads and interests.
• Is inclusive in decision-making and actively seeks feedback from team members and colleagues in order to identify opportunities for improvement.
• Takes sound and timely managerial decisions that are consistent with the Organization's vision and purpose.
• Establishes and maintains relationships with a broad range of stakeholders to understand needs and gain support.

Empowering others & building trust
• Delegates appropriately to make the most of others’ talents, clarifying expectations and allowing autonomy in important areas while providing necessary support.
• Encourages others to take responsibility for their performance; promotes ownership, responsibility and accountability for desired results at all levels.
• Creates an atmosphere of trust and confidence in which others can talk and act without fear of repercussion.
• Gives proper credit to others, shows appreciation and rewards achievement and effort.

Strategic thinking & vision
• Aligns own actions to the Organization’s vision, values and mandate.
• Translates strategic direction into short and medium-term plans and objectives for own team; revises objectives to reflect changes in organizational goals.
• Identifies key issues/priorities in complex situations and how they may be related to one another.
• Clearly communicates links between the Organization’s strategy and the work unit’s goals.

Employee, Grade Equiv. G5

HOW TO APPLY:

Interested candidates should submit a CV with three (3) references and a cover letter outlining why they consider themselves a suitable candidate for this position. As the subject in your e-mail application, kindly state your full name and the IOM vacancy notice’s reference code.
Example: NAME First Name VN2023/026

Only qualified candidates should apply and only those who have been short-listed will be contacted. Applications received after the deadline will not be considered. Applications should be sent to iomhaitihrunit@iom.int

No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

2023-05-05